Office Coordinator

Community Memorial Hospital, Inc.; New York (NY); On-site; USD 34,440 - 41,328; Full time

Job summary

Community Memorial Hospital, Inc. in Hamilton, NY is seeking an experienced administrative coordinator to manage day-to-day clinic operations. You will oversee personnel logistics, support the Director, and ensure compliance with standard operating procedures to optimize clinic workflows.

The ideal candidate will have 3–5 years of experience in a medical office and proficiency in medical software. This role requires strong communication skills and a focus on team leadership. Join us to contribute to a healthcare environment that values efficiency and patient care.

Qualifications

• Minimum of 3–5 years of experience in a medical office environment.
• Proven track record in senior administrative, team lead, or coordinator roles.
• Multi-specialty experience preferred.

Responsibilities

• Manage day-to-day personnel logistics, including coverage for staff callouts.
• Audit daily clinic administrative queues to ensure procedures are met.
• Assist the Director with documentation for personnel management.
• Oversee clinic inventory and supply ordering.
• Execute managerial directives aligned with leadership's goals.
• Support monitoring of daily EHR administrative queues.

Skills

Medical office software proficiency

MS Office Suite proficiency

Professional communication skills

Education

High School diploma or better

Job description

Hamilton Family Health
Hamilton, NY 13346, USA

• Pay or shift range: $25 USD to $30 USD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Essential Job Duties and Responsibilities:

• Manage day-to-day personnel logistics, including coordinating immediate coverage for staff callouts, managing PTO schedules, and the optimization of front-desk and clinical workflows.
• Audit daily clinic administrative queues to ensure standard operating procedures are being met and dependencies and support of other departments are being actively managed.
• Assist the Director by gathering documentation and tracking items needed for personnel management such as new staff orientation and performance evaluations.
• Oversee clinic inventory, medical/office supply ordering, and vendor deliveries, ensuring strict adherence to the budget established by the Director.
• Serve as the frontline tactical extension of the Clinic Director, executing managerial directives and ensuring workflows align with leadership’s strategic goals.
• Support monitoring of daily Electronic Health Record (EHR) administrative queues and check-in/check-out flows to support optimal patient volume and help prevent revenue leakage.

Qualifications and Key Competencies:

• Experience: Minimum of 3–5 years of experience in a medical office environment, with a proven track record in a senior administrative, team lead, or coordinator capacity. Multi-specialty experience preferred.
• Skills: Proficient in medical office software and MS Office Suite. Strong professional communication skills are required.

Education

Required: High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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