Office Coordinator

Trout CPA; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 64,000; Full time

Job summary

Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors.

The Office Coordinator will manage calendars, coordinate meetings, handle correspondence, and assist with reporting and events, contributing to a smooth,

Qualifications

• 5+ years of administrative or office coordination experience.
• Experience in a professional services environment preferred.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with practice management or document management systems preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Professional written and verbal communication; confidentiality.

Responsibilities

• Provide administrative support to Partners, Managers, and staff.
• Coordinate calendars, schedule meetings, and arrange conference room logistics.
• Manage incoming and outgoing correspondence, mail, packages, and emails.
• Monitor inventory and order office, kitchen, and breakroom supplies.
• Greet visitors and answer phone calls.
• Maintain filing systems and assist with administrative reporting.
• Assemble tax returns and organize tax-related documents.
• Coordinate repairs and maintenance for office equipment.
• Liaise with vendors and facilities on building needs.
• Arrange office events, and staff meals and catering.
• Support special projects and other operations initiatives.

Skills

Office software

Organizational skills

Communication skills

Problem solving

Confidentiality

Tools

Practice management systems

Document management systems

Job description

Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors.

Major responsibilities and duties include:

• Provide administrative support to Partners, Managers, and staff.
• Coordinate calendars, schedule meetings, and arrange conference room logistics.
• Managing incoming and outgoing correspondence, including mail, packages, and emails.
• Monitor inventory and order office, kitchen, and breakroom supplies.
• Greet visitors & assist with answering phone calls.
• Maintain physical and electronic filing systems and assist with administrative reporting.
• Assemble tax returns and organize, sort, and scan tax-related documents.
• Maintain office equipment and coordinate repairs and maintenance services.
• Serve as a liaison with vendors and facilities partners regarding building needs and projects.
• Arrange office events, meetings, staff lunches, and catering.
• Support special projects and other office operations initiatives as needed.

Requirements

• 5+ years of administrative, office coordination, or related experience.
• Experience in a professional services environment preferred.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with practice management, document management, or workflow systems preferred.
• Strong understanding of office operations and administrative processes.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and follow-through.
• Professional written and verbal communication skills.
• Collaborative, service-oriented mindset with a willingness to support others.
• Ability to exercise discretion and maintain confidentiality.
• Proactive problem-solving skills and the ability to anticipate organizational needs.
• Ability to provide informal leadership and guidance while fostering a positive office environment.