Office Coordinator

Gateway Woods; Leo (SC); On-site; USD 30,000 - 40,000; Full time

Job summary

Gateway Woods is seeking a dependable Administrative Team member to perform general secretarial and program clerical duties in a church-affiliated setting. The role requires 18+ and a high school diploma, plus strong organizational and communication skills.

The successful candidate will handle billing, records, forms, and correspondence; maintain mailing lists and client spreadsheets; and support licensing, board materials, and executive tasks with discretion and confidentiality.

Qualifications

• All applicants must have a Christian belief and lifestyle compatible with ACCA with support of local elder or pastor.
• Be at least 18 years of age and a high school graduate.
• Possess good organizational skills.
• Know proper telephone system techniques and etiquette.
• Efficient use of general office equipment, including copy machine, postage machine, computer, etc.
• Proficient in word processing, spreadsheets, and other basic computer applications.
• Have a pleasant, outgoing personality.
• Be discreet, maintain confidentiality and loyalty to Gateway Woods.
• Commitment to ongoing personal, professional, and spiritual growth.

Responsibilities

• Perform general administrative duties such as answering the telephone, serving clientele, photocopying, typing, filing, ordering office supplies, managing the mail.
• Maintain Forms Library and disperse updated forms for all programs as needed.
• Maintain current spreadsheet pertaining to clients.
• Maintain master mailing list.
• Assist with billing, utility spreadsheets, credit card payment, etc.
• Compile and maintain files for all current residential and adoption clients and manage historical files.
• Assist with Licensing & Certification efforts as part of the Administrative Team.
• Maintain and update reports and documents for Board and Management, and assist Executive Director with Board Meeting Arrangements.
• Maintain Staff Manual and Personnel Policies per the Management Team and Policy & Procedure Review Schedule.
• Assist the Chief Financial Officer with check deposits and other accounting tasks.
• Perform other duties assigned by the supervisor.

Skills

Organizational skills

Telephone etiquette

Communication skills

Discretion

Confidentiality

Clerical skills

Education

High school diploma

Tools

MS Office

Spreadsheet software

General office equipment

Job description

GENERAL: Be a member of the Admin Team by performing general secretarial and program clerical management.

QUALIFICATIONS

• All applicants must have a Christian belief and demonstrated lifestyle compatible with the Apostolic Christian Church of America (ACCA) with the support of his or her local elder or pastor.

• Be at least 18years of age and a high school graduate.
• Possess good organizational skills.
• Know proper telephone system techniques and etiquette.
• Be able to efficiently use general office equipment, including copy machine, postage machine, computer, etc.
• Be proficient in word processing, spreadsheets, and other basic computer applications.
• Have a pleasant, outgoing personality.
• Be discreet, maintain confidentiality and loyalty to Gateway Woods.
• Have a commitment of ongoing personal, professional, and spiritual growth.

RESPONSIBILITIES

• Perform general administrative duties such has answering the telephone, serving clientele, photocopying, typing, filing, ordering office supplies, managing the mail, etc.
• Maintain Forms Library and disperse updated forms for all programs as needed.
• Maintain current spreadsheet pertaining to clients.
• Maintain master mailing list.
• Assist with billing, utility spreadsheets, credit card payment, etc.
• Compile and maintain files for all current residential and adoption clients. Maintain, store, and dispose of historical files appropriately.
• Assist with Licensing & Certification efforts as part of the Administrative Team.
• Maintain and update reports and documents for Board and Management, and assist Executive Director with Board Meeting Arrangements (Food and Accommodations)
• Maintain Staff Manual and Personnel Policies per the Management Team, as well as the Policy & Procedure Review Schedule.
• Assist the Chief Financial Officer with check deposits and other accounting tasks.
• Perform other duties assigned by the supervisor.

CRITICAL SUCCESS FACTORS

• Organizational Skills
• Accuracy
• Timeliness
• Attention to Detail
• Resourcefulness