Office Coordinator

EMCOR Group; Kent (WA); On-site; USD 54,000 - 69,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) / Roth options

Paid time off: 80 hours vacation, 56 S

9 paid company holidays

Job summary

Mesa Energy Systems, Inc. in Kent, WA seeks an Office Coordinator to ensure smooth office operations. You will greet visitors, handle mail, coordinate travel, manage supplies, and assist with dispatch and clerical tasks.

The role requires 3+ years of office experience, strong communication skills, and proficiency with Microsoft Office. Onsite work with comprehensive benefits is provided.

Qualifications

• Associates degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks
• Professional demeanor and presentation required.

Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their destination.
• Receive and distribute mail and prepare outgoing mail, including certified mail.
• Arrange travel accommodations, including airfare, hotel reservations, PO and per diem.
• Maintain postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including tracking and supplies.
• Order and maintain inventory of office supplies, stationery, and forms.
• Coordinate and order company attire (logo shirts and hats).
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing and plants.
• Manage the main fax machine and distribute faxes.
• Support dispatch operations or assist with accounting clerical tasks as assigned.

Skills

Office experience

Administrative experience

Customer service

Interpersonal skills

Written communication

Verbal communication

Data entry

Discretion and dependability

Time prioritization

Education

Associates Degree or equivalent

Tools

Microsoft Office

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

As the Office Coordinator, you will be responsible for ensuring the smooth operation of the office. Receive and greet visitors, directing them to the appropriate personnel. Additionally, you will manage the office's supplies, travel arrangements, courier services and additional duties as assigned.

Essential Duties & Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Coordinate and order company attire, such as logo shirts and hats.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Manage the main fax machine and distribute all faxes.
• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Qualifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks
• Professional demeanor and presentation required.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125196&hashed=-2134526997)

Compensation Range: $26 - $33 per hour

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.

Job Locations US-WA-Kent

ID 2026-51787

Company Mesa Energy Systems, Inc.

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date 2 weeks ago (8/11/2026 5:39 PM)