Office Coordinator

Centerstone; Jeffersonville (IN); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Flexible Spending and Health Savings

403b retirement plan with companymatch

Paid time off and ten paid holidays

AD&D Insurance

Life Insurance

Long Term Disability

Employee Resource Groups

Continuing education opportunities

Employee Assistance Program

Job summary

Centerstone is seeking an Office Administrator to oversee clerical tasks, scheduling and reporting. The role includes monitoring Office Professionals, managing inventory and vendor coordination, and developing efficient office processes to align with organizational goals.

You will handle deposits, co-pays, and ensure timely training. The position emphasizes accurate data handling, interdepartmental collaboration, and excellent customer service in a healthcare setting.

Qualifications

• High School Diploma or GED required.
• Three to five years administrative experience preferred.
• One to three years of supervisory experience preferred.

Responsibilities

• Oversee clerical tasks such as work processing, scheduling and report preparation.
• Ensure clients are greeted promptly and appointments are properly scheduled.
• Obtain and update client data and collect co-pays as needed.
• Manage inventory, purchasing, maintenance, and repair of office supplies and equipment.
• Develop processes and procedures to ensure efficient, cost-effective office operations.
• Make staffing and procedural recommendations to management.
• Ensure Office Professionals complete annual training and provide coaching.
• Prepare daily deposits and balance office cash funds.

Skills

Communication

Computer literacy

Organizational skills

Strategic scheduling

Avatar knowledge

Education

High School Diploma or GED

Tools

Excel

Outlook

Zoom

Skype

Avatar

Job description

JOB DESCRIPTION

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings.

SUMMARY OF POSITION

Assists with overseeing clerical tasks such as work processing, scheduling, report preparation, and other services. Monitors the performance of Office Professionals. Manages the inventory, purchasing, maintenance, and repair of office supplies and equipment including escorting vendors. Assists with development of processes and procedures that ensure the efficient and cost-effective running of the office. Makes recommendations to management regarding staffing issues and procedural changes. Ensures that day-to-day operations align with organizational objectives. Collects, fills, and organizes office documents, records and forms. Completes daily deposits, balancing, office collection & petty cash funds.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assists with overseeing clerical tasks such as work processing, scheduling, report preparation, and other services. Ensures clients are greeted promptly and appropriately, scheduling and statuses of clinical staff appointments are complete. Obtains and updates client data, and collects co-pays in accordance with processes and procedures as needed. Utilizes telehealth to extend care when the clinical staff and or client aren’t in the same place at the same time. Manages the inventory, purchasing, maintenance, and repair of office supplies and equipment including escorting vendors. Ensures that office supplies are available and requisition forms are completed. Completes daily deposits, balancing, office collection & petty cash funds. Develops processes and procedures in collaboration with management that ensure the efficient and cost-effective running of the office. Makes recommendations to management regarding staffing issues and procedural changes. Ensures that Office Professionals have completed annual training. Provides proper feedback and coaching.

KNOWLEDGE, SKILLS & ABILITIES

Effectively communicate via written, verbal, in person and virtual methods. Basic computer literacy skills- Knowledge of Excel, Outlook, Zoom and Skype preferred. Organizational skills- Possess skills to file, store and source crucial and confidential information of the client record. Strategic scheduling skills- Knowledge of Avatar preferred.

QUALIFICATIONS

Education Level: High School Diploma or GED required. Years of Experience: Three to five years administrative experience preferred. One to three years of supervisory experience preferred.

REQUIRED CERTIFICATION/LICENSURE

N/A

PHYSICAL REQUIREMENTS

Task - Percentage of Time/Frequency Standing - 20% Sitting - 80% Squatting - occasional Driving - occasional Kneeling - occasional Lifting - occasional Bending - occasional

TIME TYPE: Full time

Pay Range: $16.50--$23.10

BENEFITS

• Medical, dental, and vision health coverage
• Flexible Spending and Health Savings Accounts
• 403b retirement plan with company match
• Paid time off and ten paid holidays
• AD&D Insurance, Life Insurance, and Long Term Disability (company paid)
• Employee Resource Groups
• Continuing education opportunities
• Employee Assistance Program

Delivering care that changes people's lives starts with our employees. Below are just some of the great benefits Centerstone employees enjoy:

Centerstone is an equal opportunity employer. Employment at Centerstone is based solely on a person's merit and qualifications directly related to professional competence. We treat all clients and colleagues with dignity and respect. At Centerstone, we use our values as a guide for what we do. Respect, Expertise, Integrity and Empowerment are at the heart of every interaction at Centerstone, and particularly rooted in our Culture.

Our approach to culture is to create an environment that encourages, supports and celebrates the voices and experiences of our employees. We are committed to a culture of empowerment, respect, integrity and expertise that powers our innovation and connects us to each other, our clients and the communities we serve. Centerstone is also committed to a strong culture of quality and safety, celebrating role-models who champion best practices for quality, clinical risk, and patient safety.

Centerstone is a nonprofit health system providing mental health and substance use disorder treatments. Services are available nationally through the operation of outpatient clinics, residential programs, the use of telehealth and an inpatient hospital. Centerstone also features specialized programs for the military community, therapeutic foster care, children’s services and employee assistance programs. Centerstone’s Research Institute provides guidance through research and technology, leveraging the best practices for use in all our communities. Centerstone’s Foundation secures philanthropic resources to support the work and mission of delivering care that changes people’s lives.