Office Coordinator

Talentify; Grafton (IL); Hybrid; USD 48,000 - 63,000; Full time

Job summary

The Illinois Department of Juvenile Justice seeks an Office Coordinator to support the Principal at IYC Pere Marquette with clerical tasks, education records handling, and budget-related reporting. Strong attention to detail and organizational skills are essential.

Hybrid in-office schedule with regular interactions across staff and students, and familiarity with education policies preferred. Union position under applicable CBAs; background check and drug screen required.

Qualifications

• It is a requirement of this position that you possess knowledge, skill and mental development equivalent to two (2) years of scretarial/business college
• It is a requirement of this position that you possess the ability to type accurately 30 wpm.
• or completion of high school and two (2) years of related office experience
• or two (2) years of independent business experience
• Preferred knowledge of office practices and basic math

Responsibilities

• Provides office support functions in preparation of technical educational reports using Juvenile Tracking System and Microsoft Office Suite.
• Gathers data and conducts special projects/studies as administrative secretary.
• Responds to inquiries from staff and students regarding educational policies and procedures.
• Provides guidance to youth and clerical staff.
• Performs other duties within the scope of the listed responsibilities.

Skills

Typing 30 wpm

Education

Secretarial/business college

High school diploma

Tools

Microsoft Office

Job description

Job Title: OFFICE COORDINATOR

Job Requisition ID: 58504

Opening Date: 09/22/2026

Closing Date: 10/06/2026

Agency: Department of Juvenile Justice

Class Title: OFFICE COORDINATOR - 30025

Skill Option: Keyboarding

Bilingual Option: None

Salary: Salary: Anticipated Starting Salary $4,272 a month; Full Range $4,272 - $5,641 a month

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code: Work Hours: 8am-4pm Mon-Fri with Sat/Sun off

Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs

Headquarter Location: Grafton - 17808 State Highway 100 W

Work County: Jersey

Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Illinois Department of Juvenile Justice is seeking a motivated candidate to serve as clerical assistant to the Principal at IYC Pere Marquette. The incumbent in this position will perform duties such as: the preparation of technical educational reports and contractual agreements, utilizing software applications to input and maintain education records, preparing budget related reports and correspondence, and will function with a wide latitude of independence in communicating and complying with school district educational and institutional policies and procedures. The ideal candidate will possess great attention to detail and organizational skills.The Department of Juvenile Justice encourages all interested and qualified individuals to apply!

Essential Functions:

• Under direction, provides office support functions in preparation of technical educational reports, utilizing application of advanced software to gather, input/retrieve information in Juvenile Tracking System and Microsoft Office Suite.
• As administrative secretary, conducts special projects/studies, gathers data.
• Responds to inquiries from staff and students regarding educational policies and procedures, educational assignment of youth, school district policies and procedures.
• Provides guidance and direction to youth and contractual clerical support staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• It is a requirement of this position that you possess knowledge, skill and mental development equivalent to two (2) years of scretarial/business college
• It is a requirement of this position that you possess the ability to type accurately 30 wpm.

or completion of high school and two (2) years of related office experience

or two (2) years of independent business experience.

Preferred Qualifications (In Order of Significance):

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of basic mathematics.
• Prefers working knowledge of the logic of computer programs.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment:

• Requires the ability to pass an Illinois Department of Corrections (IDOC)/Illinois Department of Juvenile Justice (IDJJ) background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.

Benefits:

The Department of Juvenile Justice offers an excellent benefits package including:

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid parental leave
• Pre-tax benefits programs including but not limited to: Deferred Compensation, Medical, Daycare, etc.
• Employees earn twelve (12) paid Sick Days annually
• New Employees earn ten (10) paid Vacation Days their first year of service and can earn up to twenty-five (25) paid Vacation Days annually (based on years of service)
• Employees earn three (3) paid Personal Days annually (pro-rated based on start date)
• Thirteen-Fourteen (13-14) paid holidays annually (based on start date)
• Flexible work schedules in many program areas (remote work may be an option for certain positions)

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).