Office Coordinator

Flexware Innovation; Fishers (IN); On-site; USD 21,000 - 30,000; Part time

Job summary

Flexware Innovation is seeking an Office Coordinator for its Fishers, IN office. This part-time role (approx. 15–25 hours/week) supports day-to-day operations, front desk, deliveries, supplies, event lunches, and general administrative tasks in a non-remote setting.

The ideal candidate has 2+ years in office management or similar roles, strong communication, time management, and proficiency with Microsoft Office. Valid driver’s license and the ability to lift up to 25 pounds are preferred.

Qualifications

• Minimum 2+ years in office management, admin, or similar role.
• Energetic, enthusiastic, and team oriented.
• Excellent time management and multi-tasking abilities.
• Must have valid driver’s license.
• Ability to lift up to 25 pounds and be on your feet for portions of the day.

Responsibilities

• Greet visitors and manage front desk duties.
• Coordinate office operations to ensure efficiency.
• Handle deliveries, mail, and supplies.
• Organize meals and lunches for events.
• Support vendors and coordination with internal teams.
• Assist with special projects and events.

Skills

Office management

Time management

Communication

Team player

Attention to detail

Tools

Microsoft Office

Job description

What Flexware Does

Manufacturers are the backbone of innovation—powering industries, improving lives, and keeping the world moving forward. That’s where Flexware Innovation comes in. Behind every great product is a complex web of machines, technology, data, and people working together to make it happen. Flexware partners with manufacturers to guide their strategy and execute the solutions that bring it to life.

Founded in 1996, Flexware’s teams of talented advisors and engineers leverage technology across industrial controls, manufacturing systems integration, software development, data engineering and management, and the ever-evolving landscape of emerging technologies.

Flexware is made up of problem-solvers, builders, and collaborators who care deeply about doing work that matters. We roll up our sleeves, dive into the details, and create solutions that stand the test of time, because our customers count on us to keep production moving.

Today, Flexware is growing with fresh momentum and purpose. We’re investing in innovation, in our people, and in a culture where you can do your best work while living a balanced, meaningful life.

What You Will Do

• As Flexware’s Office Coordinator you will be responsible for the day-to-day activities and running of Flexware’s Office in Fishers. You will be responsible for ensuring everything in the office is running at optimal efficiency.
• This is not a remote position, and this person must be in the office.
• This is a part-time position, with approximately 15-25 hours a week. 5 days a week,10-2, with some flexibility for special events.
• Greet candidates, customers, and other visitors according to the visitor policy.
• Manage the front desk, including receiving deliveries.
• Manage office and kitchen supplies; including running errands, ordering, and restocking supplies.
• Organize lunches for various events; including ordering meals, setup, and cleanup.
• Monitor phone calls and answer when necessary.
• Sort incoming mail and deliver/scan to appropriate individuals; processes outgoing mail.
• Assist Flexware’s central team with the Vendor PO process.
• Provide onboarding and offboarding support, including preparing and coordinating workstations, group meals, and other welcome or departure activities.
• Maintain a clean and professional environment.
• Help with miscellaneous requests from engineers.
• Assist with miscellaneous projects and events.
• Communicate facility needs with building owners and respective vendors.
• Perform other duties and special projects as needed.

What You Might Have Done Before

• 2+ years experience working as a small business office manager, bookkeeper, executive assistant, or similar role.
• Energetic, enthusiastic, team player willing to do what it takes to get the job done.
• Excellent time management skills and ability to multi-task and prioritize duties.
• Must have valid driver’s license.
• Ability to lift 20+ pounds as well as work at a desk and move about the office. Must be able to be on your feet 50-80% of the time.
• Repeat the same movements.
• See details of objects that are more than a few feet away.
• Use fingers to grasp, move, or assemble very small objects.
• Alternate standing and walking when completing job tasks.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk and stoop, kneel, crouch, or crawl. The employee must frequently lift or move up to
• 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Exceptional verbal and communication skills and proficient with Microsoft Suite of tools.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals With Disabilities