Office Coordinator

SunOpta; Eden Prairie (MN); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Family leave

Paid maternity leave

401(k) with Match

Voluntary Life, Accident, Critical Ill

Paid Holidays

Tuition assistance

Short-term and Long-term Disability

Job summary

SunOpta Headquarters, Eden Prairie, MN, seeks an Administrative Assistant to provide essential office support and serve as a primary point of contact for employees and visitors.

You will manage front desk operations, support meeting logistics, and assist with administrative tasks including purchase orders and new hire activities, contributing to a welcoming and efficient workplace.

Qualifications

• High school diploma or equivalent required.
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook).
• 2+ years of administrative or front-desk experience preferred.

Responsibilities

• Manage front desk operations, greet visitors, answer calls, and handle mail and deliveries.
• Support meeting logistics, room setup, and beverage service.
• Assist with new hire activities, purchase orders, and invoice coding.
• Maintain organized office spaces and stockrooms; purchase and stock supplies.

Skills

Customer service

Front desk

Communication

Office coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About SunOpta

SunOpta delivers customized supply chain solutions and innovation for top brands, retailers, and foodservice providers across a broad portfolio of beverages, broths, and better-for-you snacks. With over 50 years of expertise, SunOpta fuels customers' growth with high-quality, sustainability-forward solutions distributed through retail, club, foodservice, and e-commerce channels across North America.

Job Summary:

This position provides essential administrative and office support while serving as a primary point of contact for employees and visitors. The role oversees front desk operations and helps maintain a clean, organized, and welcoming office environment. Responsibilities also include coordinating meeting spaces, supporting Culture Committee events, ordering and maintaining office supplies, and assisting with administrative and new hire activities. The position works collaboratively across the organization to support efficient day-to-day office operations.

Essential Job Functions:

• Manage front desk operations, including answering incoming calls, greeting visitors, handling mail, shipping/receiving packages and managing back door deliveries.
• Monitor and respond to shared email inboxes and voicemail.
• Maintain clean, organized, and well-stocked shared office spaces, including reception areas, conference rooms, employee kitchen, supply rooms, and stockrooms.
• Perform general housekeeping duties, including loading and unloading dishwashers, cleaning and organizing kitchen areas, and replenishing beverages and supplies.
• Assist with planning and execution of Culture Committee events, including communications, logistics, set up and clean-up.
• Prepare and maintain meeting spaces by ensuring beverages are stocked, room is set up and clean, and any other related logistics.
• Assist with administrative tasks, including entering and processing purchase orders, coding invoices, and supporting new hire setup.
• Purchase, stock and organize supplies for meetings, events and office use.
• Analyzes problems, determines approach, compiles, and analyzes data.
• Other duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications:

Required Qualifications:

• High school diploma or equivalent experience.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, etc.).

Preferred Qualifications:

• 2+ years of experience in administrative and/or support staff activities.

Competencies:

• Results driven, proactive workstyle with a strong commitment to service, collaboration, and problem-solving (Speed, Customer Centricity, Dedication, Problem-Solving, Entrepreneurship).
• Demonstrated integrity and professionalism with sound judgment in decision-making and workplace interactions (Dedication, Customer Centricity).
• Adaptability in fast-paced or changing environments (Speed, Entrepreneurship).
• Strong communication skills with the ability to convey information clearly to a variety of audiences (Passion, Customer Centricity).
• Relationship building skills that foster trust, teamwork, and strong internal partnerships (Customer Centricity, Dedication).
• Effective time and priority management (Speed, Dedication).
• Ability in resolving conflict with a practical, people-focused approach (Customer Centricity, Problem Solving).
• Consistent attention to detail and commitment to high quality work (Passion, Dedication).
• Accurate data entry skills and exceptional ability to edit for spelling, punctuation, and grammatical errors.

Additional Considerations:

Travel Requirements:

• None.

Location:

• SunOpta Headquarters, Eden Prairie, MN.
• Relocation or international remote working arrangements (outside of the US) will not be considered.

Work Environment:

• Majority of work is performed in an office environment.
• Monday-Friday 40 hours per week; some flexibility may be needed on occasion.

Physical Demands:

• Prolonged periods of sitting and working at a computer, including frequent screen use and visual focus.
• Frequent use of hands and fingers for typing, mouse use, and handling documents or office equipment.
• Occasional standing, walking, bending, stretching, and reaching.
• Ability to lift and carry items up to 50 pounds.
• Sufficient verbal and auditory ability for communication in meetings, calls, and office settings.

Featured Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid Family leave
• Paid maternity leave
• 401(k) with Match
• Voluntary Life, Accident, Critical Illness and Hospital indemnity
• Paid Holidays
• Tuition assistance
• Short-term and Long-term Disability insurance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

AN EQUAL OPPORTUNITY EMPLOYER EOE M/W/VET/DISABLED