Office Coordinator

Knobelsdorff; Eagan (MN); On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

Health and dental coverage

HSA contributions

Life and disability insurance

401(k) with company match

Paid weekly

PTO and holidays

Education reimbursement

Employee discounts

Job summary

Knobelsdorff (KE) in Eagan, MN is seeking a detail-oriented Administrative Support professional for a full-time, on-site role. The position supports multiple teams with front desk coverage, scheduling, travel coordination, mail handling, events, and general office tasks, Monday–Friday, 7:30 AM to 4:30 PM.

You will greet visitors, answer calls, manage meetings, coordinate travel within budget, and maintain a welcoming office environment while upholding KE’s Safety, People, Passion, and

Qualifications

• High School Diploma or GED is required or equivalent.
• Prior administrative, office coordination, receptionist, or customer service experience is preferred.
• Professional, friendly, upbeat presence with strong interpersonal skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy; ability to multitask.
• Ability to work onsite at Eagan Monday–Friday 7:30 AM–4:30 PM.

Responsibilities

• Serve as the first point of contact for visitors, callers, employees, and external partners.
• Answer incoming calls and route inquiries accurately.
• Greet visitors, confirm appointments, and escort guests to meetings.
• Maintain a clean, welcoming reception and office area.
• Handle mail, shipments, and assist with events and meetings.
• Coordinate meetings and scheduling; arrange travel within budgets.
• Provide admin support to multiple teams and handle additional tasks as needed.

Skills

Reception and front-desk

Communication skills

Multitasking

Teamwork

On-site work

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Working at Knobelsdorff (KE)

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Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting‑edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Since our founding as a family‑owned company in 1988, we've grown while staying true to our core value. Starting your career with KE means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.

If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, KE is the place for you.

Job Purpose

This role supports multiple teams across KE by providing administrative support and helping maintain smooth, efficient office operations. You’ll be responsible for front desk coverage, communication, scheduling, travel coordination, mail and shipping, event support, and other administrative tasks that directly impact the employee, visitor, and customer experience. Success in this role means completing responsibilities accurately and on time while maintaining a welcoming and organized office environment, all while upholding KE’s commitment to Safety, People, Passion, and Performance. If you're someone who takes pride in doing things the right way and thrives in a fast-moving environment, this position is built for you.

This position is based at our Eagan location and follows a Monday through Friday schedule from 7:30 AM to 4:30 PM, with a one-hour lunch break.

What You’ll Do

You’ll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:

• Serve as the first point of contact for visitors, callers, employees, and external partners.
• Answer incoming calls and ensure inquiries and messages are directed promptly and accurately.
• Greet visitors, confirm appointments, and escort guests to the appropriate meeting space.
• Maintain a clean, welcoming, and organized reception and office environment.
• Receive, sort, and distribute incoming mail and prepare outgoing mail and shipments.
• Assist with company events, employee lunches, and meetings, including catering coordination, setup, and cleanup.
• Coordinate meetings, appointments, and other scheduling needs.
• Assist with employee and candidate travel arrangements, including flights and lodging.
• Ensure travel arrangements are completed within established budgets and timelines.
• Provide accurate and timely administrative support to multiple teams.
• Assist with additional office and administrative responsibilities as needed.

Qualifications

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What You Bring

You’re Someone Who Shows Up Ready To Work Hard, Learn Fast, And Contribute To a Team That Takes Pride In Doing Things Right. Successful Candidates Typically Bring

• High School Diploma or GED.
• Prior administrative, office coordination, receptionist, or customer service experience is preferred.
• Professional, friendly, and upbeat presence.
• Excellent interpersonal, verbal, and written communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and complete tasks on time.
• Ability to work effectively both independently and as part of a team.
• Experience using Microsoft applications, including Word, Excel, and Outlook.
• Ability to work onsite at our Eagan location Monday through Friday from 7:30 AM to 4:30 PM.

Pay Range

We believe in paying for the value you bring to the team, and we aim to be competitive in every market we hire in.

Pay Range: $19.92 - $25.00 per hour

Total Rewards Statement

As a full-time employee at KE, you'll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.

• 100% employer-paid health and dental coverage for employees
• HSA contributions to support your medical expenses
• Company-paid life insurance and disability coverage
• 401(k) with competitive company match
• Paid weekly with competitive wages
• PTO, six paid holidays, and education reimbursement
• Exclusive employee discounts through Working Advantage

We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities.

Typical Requirements May Include

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, writing, and handling documents.
• Ability to occasionally lift up to 15 pounds, including files, office equipment, or event materials.
• Regular verbal communication and active listening in person, virtually, and by phone.
• Accessibility: If you need accommodations as part of the employment process, please contact KE Human Resources at [e-mail].

Equal Opportunity Employer (EEO)

KE is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants Have Rights Under Federal Employment Laws

• EEO is the Law (English/Spanish)

E-Verify

KE participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters.

If you need accommodation during the hiring process, let us know and we’ll work with you