Office Coordinator

Interstates Companies; Des Moines (IA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

401(k) retirement plan with company to

Health, dental, and vision insurance

Disability & life insurance

Paid time off & holidays

Discount program

Bonus incentives & merit increases

Career coaching & development

Advancement opportunities

Company events & volunteer time

Job summary

Interstates, headquartered in Iowa and serving Des Moines, seeks an Office Coordinator to support the Des Moines Regional Office. You will handle day-to-day administrative tasks, payroll support, project updates, and office logistics to keep the team focused on client service.

This office-based role requires coordinating calendars, travel, and communications with Branch/Project Managers. A proactive, dependable approach helps ensure a smooth, well-run office environment for field teams and

Qualifications

• Strong organizational skills and attention to detail.
• MS Office and Teams proficiency (Outlook, Word, Excel, PowerPoint).
• Clear, professional communication and team focus.
• Ability to manage multiple priorities and adapt to change.
• Proactive, dependable work style and willingness to pitch in.
• 1-2 years of admin/office support or coordination experience preferred.

Responsibilities

• Coordinate calendars, meetings, and reminders for branch leadership.
• Enter and maintain opportunity, project, and reporting information in Dynamics.
• Assist with per diem details, manpower scheduling, and jobsite updates.
• Arrange travel and shipments, monitor office supplies, and coordinate logistics.
• Support team events, training, and employee administrative tasks.
• Communicate with field employees and leaders to share updates and resolve routine needs.
• Anticipate upcoming needs and help the office run smoothly.

Skills

Organizational skills

Microsoft Office

Communication

Multi-tasking

Team player

Admin experience

Tools

Microsoft Dynamics

Job description

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

At Interstates, our success depends on people who keep teams connected, organized, and moving forward. We're looking for a dependable, proactive Office Coordinator to support our Des Moines Regional Office and help create a positive, well-run environment for both office and field teams.

This is an office-based position in Des Moines, Iowa. You'll provide day-to-day administrative and operational support to the Branch Manager, Project Managers, and Assistant Project Managers. From coordinating schedules and travel to supporting payroll, project updates, and office needs, you'll help the team stay organized and focused on serving our clients and each other.

What You'll Do

• Coordinate calendars, meetings, agendas, and reminders for branch leadership.
• Enter and maintain opportunity, project, and reporting information in Dynamics.
• Assist with per diem details, manpower scheduling, and jobsite updates.
• Arrange travel and shipments, monitor office supplies, and coordinate other logistics.
• Support team events, training assignments, and employee-related administrative tasks.
• Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.
• Anticipate upcoming needs, follow through on details, and look for ways to help the office run smoothly.

What You'll Bring

• Strong organizational skills and attention to detail.
• A strong understanding of Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Clear, professional communication and a helpful, team-first approach.
• The ability to manage multiple priorities, adapt when plans change, and follow through.
• A proactive, dependable work style and willingness to pitch in.
• 1-2 years of administrative, office support, or coordination experience preferred; related experience in customer service, scheduling, or logistics is also valued.

What Success Looks Like

You're someone people can count on. You keep details organized, follow through on commitments, communicate proactively, and look for ways to make things easier for the people around you. You enjoy variety, build positive working relationships, and take pride in helping an office and its teams run smoothly.

Schedule: Full-time, generally Monday-Friday; hours may vary based on business needs.

Travel: Occasional travel may be required based on business needs, up to 10%.

Benefits of Working at Interstates

• 401(k) retirement plan with company match
• Health, dental, and vision insurance, plus disability and life insurance
• Paid time off and holiday pay
• Company discount program
• Bonus incentives, including year-end incentives and merit increases
• Career coaching and development support
• Advancement opportunities
• Company-sponsored celebrations, holiday events, and community outreach volunteer time