Office Coordinator

Interstates Companies; Des Moines (IA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

401(k) retirement plan with company-m​

Health, dental, and vision insurance

Disability and life insurance

Paid time off and holiday pay

Company discount program

Bonus incentives, including year-end

Career coaching and development

Advancement opportunities

Community outreach volunteer time

Family- and safety-focused culture

Job summary

Interstates, an Iowa-based leader in electrical, controls, automation, and OT services, seeks an Office Coordinator to support the Des Moines Regional Office. You will manage calendars, coordinate travel, assist payroll updates, and keep the office organized for both office and field teams.

This office-based role emphasizes reliability, teamwork, and proactive support, with a benefits package and opportunities for growth within a dynamic, safety-focused company.

Qualifications

• Strong organizational skills and attention to detail.
• Clear, professional communication and a helpful, team-first approach.
• Ability to manage multiple priorities, adapt when plans change, and follow through.
• Proactive, dependable work style and willingness to pitch in.
• 1-2 years of administrative, office support, or coordination experience preferred; related experience in customer service, scheduling, or logistics is also valued.

Responsibilities

• Coordinate calendars, meetings, agendas, and reminders for branch leadership.
• Enter and maintain opportunity, project, and reporting information in Dynamics.
• Assist with per diem details, manpower scheduling, and jobsite updates.
• Arrange travel and shipments, monitor office supplies, and coordinate other logistics.
• Support team events, training assignments, and employee-related administrative tasks.
• Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.
• Anticipate upcoming needs, follow through on details, and look for ways to help the office run smoothly.

Skills

Strong organizational skills

Clear, professional communication

Ability to manage multiple priorities

Proactive work style

Team-first approach

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

At Interstates, our success depends on people who keep teams connected, organized, and moving forward. We're looking for a dependable, proactive Office Coordinator to support our Des Moines Regional Office and help create a positive, well-run environment for both office and field teams.

This is an office-based position in Des Moines, Iowa.

You'll provide day-to-day administrative and operational support to the Branch Manager, Project Managers, and Assistant Project Managers. From coordinating schedules and travel to supporting payroll, project updates, and office needs, you'll help the team stay organized and focused on serving our clients and each other.

What You'll Do

• Coordinate calendars, meetings, agendas, and reminders for branch leadership.
• Enter and maintain opportunity, project, and reporting information in Dynamics.
• Assist with per diem details, manpower scheduling, and jobsite updates.
• Arrange travel and shipments, monitor office supplies, and coordinate other logistics.
• Support team events, training assignments, and employee-related administrative tasks.
• Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.
• Anticipate upcoming needs, follow through on details, and look for ways to help the office run smoothly.

What You'll Bring

• Strong organizational skills and attention to detail.
• A strong understanding of Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Clear, professional communication and a helpful, team-first approach.
• The ability to manage multiple priorities, adapt when plans change, and follow through.
• A proactive, dependable work style and willingness to pitch in.
• 1-2 years of administrative, office support, or coordination experience preferred; related experience in customer service, scheduling, or logistics is also valued.

What Success Looks Like

You're someone people can count on. You keep details organized, follow through on commitments, communicate proactively, and look for ways to make things easier for the people around you. You enjoy variety, build positive working relationships, and take pride in helping an office and its teams run smoothly.

Schedule:

Full-time, generally Monday-Friday; hours may vary based on business needs.

Travel:

Occasional travel may be required based on business needs, up to 10%.

Benefits of Working at Interstates

• 401(k) retirement plan with company match
• Health, dental, and vision insurance, plus disability and life insurance
• Paid time off and holiday pay
• Company discount program
• Bonus incentives, including year-end incentives and merit increases
• Career coaching and development support
• Advancement opportunities
• Company-sponsored celebrations, holiday events, and community outreach volunteer time
• A family- and safety-focused culture

Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstances is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.