Office Coordinator

Budnick Converting Inc.; Columbia (IL); On-site; USD 24,796 - 31,684; Full time

Benefits offered by this job

100% paid vacation and holidays

Life insurance

Disability benefits

401K with company match

Reimbursement of travel expenses

Job summary

A specialty adhesive converting company located in Columbia, IL is seeking a Receptionist to manage front desk operations, providing a welcoming environment for visitors and staff. Responsibilities include answering phones, greeting guests, organizing company events, and managing office supplies. Applicants should have strong communication and organizational skills, along with proficiency in Microsoft Office. This is a full-time in-office position with a salary range of $18-23/hr based on experience and benefits including medical, dental, and a 401K plan.

Qualifications

• Good verbal and written communication skills are essential.
• Proficient in using Microsoft Office Suite.
• Strong organizational skills required.

Responsibilities

• Greet visitors and direct them to the appropriate department.
• Answer and screen phone calls.
• Organize office supplies and maintain cleanliness of the reception area.
• Assist in scheduling travel arrangements and organizing company events.

Skills

Verbal communication skills

Written communication skills

Organizational skills

Professional attitude

Computer proficiency (Microsoft Office Suite)

Education

High School diploma or equivalent

Job description

Overview

Budnick Converting, Inc., headquartered in Columbia, IL (in the St. Louis, MO metropolitan area), is a privately held and female owned corporation. Budnick’s primary focus is specialty converting of adhesive coated tapes and foams. Budnick remains on the leading edge of adhesive tape converting technology; currently utilizing over 70 die-cutting, slitting, laminating, printing (including flexographic printing), label making and spooling machines to convert materials into labor saving customized parts. For more information on Budnick, please visit our website at www.budnick.com.

Position Purpose

POSITION PURPOSE: Responsible for managing front desk operations, including serving as the first point of contact for visitors, clients and staff, providing a welcoming and efficient experience while maintaining administrative tasks such as answering the main phone, greeting visitors, assisting in organizing company events, scheduling travel for employees, assisting with the interview process for new hires, managing communications with outside vendors and ordering & organizing office supplies.

Quantitative Data

QUANTITATIVE DATA: Must be able to remain in stationary sitting position for 80% of the time. Must be able to occasionally move about inside the office to access file cabinets, office machinery, etc., Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. This position requires frequent communication with customers and other employees; must be able to exchange accurate information in these situations in a positive manner. Must be able to drive a vehicle and have a valid driver’s license.

Essential Functions

• Professionally greet and direct visitors to the appropriate person or department. Ensure guests have signed in appropriately.
• Answer and screen phone calls. Transfer calls to the correct party announcing the caller.
• Pickup mail from post office. Disperse mail to employees, open & alphabetize invoices from vendors.
• Keep the reception area clean, organized and welcoming. Maintain sample display, water plants, set up Christmas Tree & Christmas cards, etc.
• Serve as main contact and manage cleaning crew, coffee company, water dispenser company, marketplace company, shredding company, office copier company.
• Order and keep all office supplies organized.
• Maintain the inventory in the pantry.
• Update communication on TV slides and birthday/anniversary board.
• Collect, count and report Employee of the Quarter votes.
• Coordinate and order lunches for meetings.
• Provide communications to employees regarding company events.
• Assist in the interview process by giving candidates production/office tests and pulling together all paperwork for interviews.
• Assist in scheduling travel arrangements for employees. Help maintain the company Travel Policy.
• Serve as the main contact for company donated ticket claims and other Company sponsored giveaways.
• Serve as a member of the Teambuilding Team. Assist in organizing company events such as: Customer Service Week, sales meetings, company picnics, Christmas parties, etc.
• Organize and assist in wellness events.
• Solicit sponsors and create employee discount cards.
• Work together with Accounting Clerks on coverage of front desk and phones during the day.
• Assists with sales and marketing projects (date entry, packing sample packets, etc.) as time allows.
• Perform duties safely and maintain a high level of safety awareness.

Other Responsibilities

• Assist in the development of long-term company strategies & help implement the plan(s) developed.
• Follow operation standards and all department policies and company directives and assist with other projects and tasks as required by management.

Key Qualifications

Skills: Good verbal and written communication skills are required. Working competence with all office equipment needed. Must have a nice, professional attitude and appearance. Strong organizational skills required. Proficiency in using computer software (Microsoft Office Suite) is required.

Ability: Conduct business in a professional, positive and courteous manner. Work cooperatively with a variety of individuals. The ability to handle multiple tasks and prioritize effectively is important. Adapt to interruptions, changes, emergencies, repetition and pressure without losing effectiveness and composure. Ability to handle inquiries and resolve basic issues needed.

Education: High School diploma or equivalent. Course work related to general business, or industry specific topics is helpful, but not required.

Experience: Previous receptionists’ and marketing experience is helpful but not required.

Hours

8:00am – 4:30pm (in-office position)

FLSA Class

Non-Exempt

Reports To

Sr. HR Manager

Salary

$18-23/hr. (dependent upon experience), paid bi-weekly

Benefits

We offer a full-benefit package including the following benefits that are paid 100% by the company: vacation, holidays, $25,000 in life insurance and short-term and long-term disability benefits. We also offer medical (premium cost shared with the company – we pay 99% of premiums for employee basic plan), dental & vision insurance. Insurance benefits start on the 1st of the month after 60 days of employment. 401K retirement plan with a company match of 25% of the 1st 6% the employee contributes (match starts bi-annually after 1 year of employment). Reimbursement of travel expenses that includes meals, flights, rental cars, gas and hotels. Profit sharing starts after an employee has been with the company for 3 full years.

Work Environment

Our work environment includes: Modern office setting, Casual work attire, Relaxed atmosphere, On-the-job training, On-site work out equipment, Safe work environment.

How to Apply

Interested Candidates should apply on-line at www.budnick.com, under About Us - Careers.

Equal Opportunity Employer

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY PEOPLE ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB DUTIES PERFORMED BY THE PERSONNEL SO CLASSIFIED.

Location: 340 Parkway Drive, Columbia, IL 62236. Hours: M-F 8am - 4:30pm CST