Office Coordinator

NES Fircroft; Anchorage (AK); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k with 3% company match

Competitive salary

Job summary

HEX LLC in Anchorage, AK seeks an experienced Office Coordinator to be the central hub for day-to-day operations, executive support, and event coordination. You will ensure a professional, efficient workplace while supporting senior leaders and staff.

The role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced environment, with occasional travel to Nikiski and after-hours events.

Qualifications

• Bachelor's degree or equivalent experience in business/admin.
• 4+ years in office administration, event coordination, or finance support.
• Experience with purchasing cards, expense reporting, and departmental budgets.

Responsibilities

• Oversee day-to-day operation of the Anchorage office.
• Coordinate office maintenance and supplies.
• Manage executive calendars, travel, and expense reporting.
• Plan and coordinate internal and external events and sponsorships.

Skills

Microsoft Office Suite

Event planning

Conference systems & Teams

P-Cards expenses budgets

Education

Bachelor's degree in business administration, finance, or related field

Tools

Microsoft Teams

Conferencing systems

Job description

Position: Office Coordinator

Location: Anchorage, AK

Position Type: Full-Time

Reports to: Chief Commercial Officer

Position Overview

The Office Coordinator is the central point of coordination for the organization, ensuring the office operates efficiently while supporting executive leadership, employees, and visitors. This role connects people, information, and day-to-day operations to create a productive, organized, and professional workplace.

Reporting and supporting the Chief Commercial Officer, the Office Coordinator provides direct administrative support to the President & CEO, Chief Financial Officer, and Marketing Director. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. This position requires someone who thrives in a collaborative, fast-paced environment, enjoys working with people, and takes pride in ensuring every detail is handled efficiently. Occasional after-hours work and travel to company events and our Nikiski operations may be required.

Key Responsibilities

Office Management

• Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
• Serve as the primary point of contact for office-related inquiries.
• Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
• Coordinate office furniture, workspace configuration, and other office furnishings as business needs evolve.
• Maintain office supply inventories and coordinate purchasing.
• Manage relationships with office vendors, service providers, and equipment suppliers.
• Coordinate mail, shipping, courier services, and deliveries.
• Welcome visitors and manage front-office reception activities.
• Coordinate conference room scheduling, meeting readiness, and office logistics.
• Assist with office security administration, including facility access and key management.
• Maintain company contact lists and distribute internal communications, including weekly news summaries.
• Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
• Maintain the corporate event and sponsorship calendar.
• Ensure the office is maintained in a clean, safe, and professional manner.

Executive Support

• Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
• Maintain confidentiality.

Team Support

• Coordinate calendars for executive leadership and departmental meetings.
• Schedule meetings using Microsoft Teams and coordinate conference room reservations.
• Prepare meeting agendas, presentation materials, and meeting follow-up.
• Coordinate domestic and occasional international travel, including detailed itineraries.
• Screen and prioritize requests, appointments, and scheduling conflicts.
• Assist with purchasing card administration and expense documentation.
• Handle confidential and sensitive information with the highest level of discretion.

Event Coordination

• Plan and coordinate internal and external company events, meetings and functions.
• Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
• Develop event timelines and ensure milestones and deliverables are completed on schedule.
• Coordinate branded promotional merchandise ordering, inventory management, and distribution.
• Support company sponsorships and community engagement activities.

Qualifications & Experience

• Bachelor's degree in business administration, finance, or related field (or equivalent experience)
• 4+ years of experience in office administration, event coordination, or finance support
• Proficiency in Microsoft Office Suite
• Event planning experience
• Experience with conferencing systems and Microsoft Teams
• Experience administering purchasing cards (P-Cards), expense reporting, and departmental budgets

Preferred Skills

• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Attention to detail and ability to handle confidential information
• Ability to multitask and manage competing priorities
• Proactive problem-solving mindset

What We Offer

• Competitive salary and benefits package
• Health, dental, and vision insurance
• Retirement savings plan (e.g., 401k, Profit-Sharing) with 3% company match

About the Company

HEX LLC (HEX) is Alaska's only Alaskan owned natural gas explorer, producer, and operator, focused on producing local energy by Alaskans for Alaska. The company is committed to investing locally and strengthening the infrastructure that supports the state's energy industries. In 2025, HEX doubled its production on the Allegra Leigh offshore platform in Cook Inlet and is planning additional drilling in 2026 to continue expanding in-state energy production. HEX LLC is headquartered in Anchorage with an offshore platform in Cook Inlet and an onshore processing facility in Nikiski, Alaska. With approximately 84,000 acres of offshore operations,HEX is the second-largest operator, by volume, of natural gas in the Cook Inlet. Join us and be part of a team that shapes the future of energy in Alaska!

Equal Opportunity Employer

HEX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.