Office Coord - Workers' Comp (#010567) Occupational Safety & Workers Comp, Columbia (RICHLAND)

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plan options

Paid vacation and sick leave

Telecommuting and flexible schedules

Job summary

State of South Carolina is seeking an Administrative Specialist to support the Division Director, oversee daily office operations, and coordinate HR records and leave processes.

The role includes managing workers' compensation, budgeting and purchasing, and ensuring compliance with agency policies and regulatory requirements. A strong focus on records management and back-office efficiency is essential.

Qualifications

• High school diploma and relevant experience in business management, public administration, or administrative services.
• A bachelor's degree may be substituted for the required work experience.

Responsibilities

• Provide administrative support to the Division Director and manage daily office operations.
• Coordinate HR records, leave, benefits, and compliance with agency policies.
• Administer workers' compensation processes and maintain case files.
• Assist employees and act as backup to the workers' compensation coordinator.
• Coordinate safety training and maintain EHSO contact lists.
• Monitor division budget, process purchase orders, and handle procurement requests.
• Ensure compliance with agency, legal, and regulatory requirements.

Skills

Administrative support

HR liaison

Records management

Budgeting & purchasing

Compliance & policy

Education

High School Diploma

Bachelor's Degree (substitution for experience)

Job description

Job Responsibilities

• Provides administrative support to the Division Director and serves as office manager by overseeing daily office operations, handling correspondence, ordering supplies, and coordinating administrative activities.
• Serves as the division's HR and records management liaison by coordinating employee leave and benefits, maintaining personnel records, ensuring compliance with agency policies, and managing records for terminated employees and legal requests.
• Administers workers' compensation processes by maintaining case files and logs, reviewing claims for compliance with workers' compensation laws and agency policies, monitoring return-to-work status, generating injury correspondence, and completing required documentation, including form 20s.
• Assists employees and staff with workers' compensation by serving as a resource on procedures, supporting new employees, and acting as backup to the workers' compensation coordinator.
• Coordinates safety and compliance initiatives by training environmental health and safety officers (EHSOS) and institutional HR liaisons, maintaining current EHSO contact lists, and scheduling quarterly safety training.
• Manages the division budget and purchasing by monitoring available funds, consulting with program staff on budget matters, and processing purchase orders and procurement requests.
• Ensures compliance with agency, legal, and regulatory requirements by maintaining accurate records, responding to subpoenas and legal requests, and supporting the division's administrative and operational objectives.
• Resume preferred but not required.

Minimum And Additional Requirements

State of South Carolina Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

• A high school diploma and relevant experience in business management, public administration, or administrative services.

• A bachelor's degree may be substituted for the required work experience.

Additional Comments

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

• Yes
• No

02

If yes, how long have you been in your current position? (N/A if no)

03

For background check purposes, please give your full date of birth in MM/DD/YY format.

04

• High School Diploma/ GED
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorates Degree
• None of the Above

05

How much relevant experience do you have in business management, public administration or administrative services?

• Less than a year
• 1 Year, less than 2
• 2 Years, less than 3
• 3 Years, less than 4
• 4 Years, less than 5
• 5 Years, less than 6
• 6 Years, less than 7
• 7 Years, less than 8
• 8 Years, less than 9
• 9 Years, less than 10
• 10 or more years
• None of the above
• Required Question