Office/Construction Administration Specialist

QES; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

QES is seeking an experienced PennDOT Office/Construction Administration Specialist to join our team supporting projects in the Bentleyville, PA area. This night-shift role is ideal for someone with a strong PennDOT background who understands construction inspection and has transitioned from field inspection into an office-based administrative role.

The ideal candidate will have extensive experience with PennDOT ECMS and a solid understanding of PennDOT construction processes and documentation.

Qualifications

• Prior PennDOT administrative experience is required.
• Strong working knowledge of PennDOT ECMS.
• Previous PennDOT construction inspection experience strongly preferred.
• Experience as a TCI-3, TCIS, or similar senior-level inspection professional is highly desirable.
• Strong understanding of PennDOT construction procedures, documentation, and project administration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate project records.
• Strong communication and coordination skills.
• Comfortable working independently during the night shift.

Responsibilities

• Provide office-based construction administration support for PennDOT projects.
• Maintain and manage project documentation, records, correspondence, and reporting.
• Utilize PennDOT ECMS extensively to manage project information, documentation, and administrative requirements.
• Support construction inspection staff and project management with documentation and tracking.
• Review and organize inspection reports, project records, quantities, and other construction documentation.
• Assist with tracking project activities, schedules, pay items, and other project requirements.
• Coordinate with PennDOT representatives, inspectors, contractors, and project staff.
• Ensure project records and documentation are accurate, complete, and maintained in accordance with PennDOT requirements.
• Support the team with general project administration and other duties as needed.

Skills

Communication skills

Coordination skills

Organizational skills

Night shift readiness

Tools

PennDOT ECMS

Job description

QES is seeking an experienced PennDOT Office/Construction Administration Specialist to join our team supporting projects in the Bentleyville, PA area. This is a night-shift position and is ideal for someone with a strong PennDOT background who understands construction inspection and has transitioned from field inspection into an office-based administrative role.

The ideal candidate will have extensive experience with PennDOT ECMS, strong organizational and administrative skills, and a solid understanding of PennDOT construction processes and documentation.

Key Responsibilities

• Provide office-based construction administration support for PennDOT projects.
• Maintain and manage project documentation, records, correspondence, and reporting.
• Utilize PennDOT ECMS extensively to manage project information, documentation, and administrative requirements.
• Support construction inspection staff and project management with documentation and tracking.
• Review and organize inspection reports, project records, quantities, and other construction documentation.
• Assist with tracking project activities, schedules, pay items, and other project requirements.
• Coordinate with PennDOT representatives, inspectors, contractors, and project staff.
• Ensure project records and documentation are accurate, complete, and maintained in accordance with PennDOT requirements.
• Support the team with general project administration and other duties as needed.

Qualifications

• Prior PennDOT administrative experience is required.
• Strong working knowledge and demonstrated expertise with PennDOT ECMS.
• Previous PennDOT construction inspection experience strongly preferred.
• Experience as a TCI-3, TCIS, or similar senior-level inspection professional is highly desirable.
• Strong understanding of PennDOT construction procedures, documentation, and project administration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate project records.
• Strong communication and coordination skills.
• Comfortable working independently during the night shift.

ABOUT QES:

QES is an engineering and construction inspection firm offering a full range of pavement engineering services. Founded in 1997, QES has built a first-rate reputation providing solutions to challenges in the pavement and transportation field using the latest proven engineering technology on pavement projects throughout North America.

QES is proud to offer competitive pay, a comprehensive benefits package including health, dental and vision benefits, and a 401(k) plan. We provide a generous paid time off package and encourage flexibility to promote a healthy work life balance.

QES is an equal opportunity employer committed to diversity in the workplace, including Minority/Female/Disabled/Protected Veteran/LGBTQ+. All qualified applicants will receive consideration for employment without regard to an individual’s race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by all applicable laws.