Night-Shift PennDOT Admin & Construction Records Specialist

QES; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

QES is seeking an experienced PennDOT Office/Construction Administration Specialist to join our team supporting projects in the Bentleyville, PA area. This night-shift role is ideal for someone with a strong PennDOT background who understands construction inspection and has transitioned from field inspection into an office-based administrative role.

The ideal candidate will have extensive experience with PennDOT ECMS and a solid understanding of PennDOT construction processes and documentation.

Qualifications

• Prior PennDOT administrative experience is required.
• Strong working knowledge of PennDOT ECMS.
• Previous PennDOT construction inspection experience strongly preferred.
• Experience as a TCI-3, TCIS, or similar senior-level inspection professional is highly desirable.
• Strong understanding of PennDOT construction procedures, documentation, and project administration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate project records.
• Strong communication and coordination skills.
• Comfortable working independently during the night shift.

Responsibilities

• Provide office-based construction administration support for PennDOT projects.
• Maintain and manage project documentation, records, correspondence, and reporting.
• Utilize PennDOT ECMS extensively to manage project information, documentation, and administrative requirements.
• Support construction inspection staff and project management with documentation and tracking.
• Review and organize inspection reports, project records, quantities, and other construction documentation.
• Assist with tracking project activities, schedules, pay items, and other project requirements.
• Coordinate with PennDOT representatives, inspectors, contractors, and project staff.
• Ensure project records and documentation are accurate, complete, and maintained in accordance with PennDOT requirements.
• Support the team with general project administration and other duties as needed.

Skills

Communication skills

Coordination skills

Organizational skills

Night shift readiness

Tools

PennDOT ECMS

Job description

QES is seeking an experienced PennDOT Office/Construction Administration Specialist to join our team supporting projects in the Bentleyville, PA area. This night-shift role is ideal for someone with a strong PennDOT background who understands construction inspection and has transitioned from field inspection into an office-based administrative role.

The ideal candidate will have extensive experience with PennDOT ECMS and a solid understanding of PennDOT construction processes and documentation.