Office Clerk I (Part-time/Non Benefited)

City of Hawthorne; Hawthorne (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

The City of Hawthorne is seeking an Office Clerk I to join the City Manager’s Office in a part-time capacity. The role involves entry-level clerical work including word processing, data entry, file management, and supporting the HR department.

The ideal candidate will be meticulous with strong attention to detail, capable of handling confidential information, and proficient with MS Office applications. The position is part-time with potential for up to 40 hours during peak times.

Qualifications

• Graduation from high school or GED.
• One year of paid verifiable clerical experience.
• Or any combination of education and experience that demonstrates the ability to perform the required duties.

Responsibilities

• Provides clerical support to the HR department.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Greets and assists the general public with inquiries in person or by phone.
• Acts as receptionist and directs questions regarding departmental standards and procedures.
• Types circulars, reports, records, work orders, payrolls, bills, payment requests, and vouchers.
• Operates office equipment including a PC and related software.
• Maintains mailing lists and filing systems.
• Processes confidential or sensitive information.
• Communicates clearly in English, both orally and in writing.
• Performs other duties as necessary and required.

Skills

Attention to detail

Data entry

Customer service

Communication

Education

High school diploma or GED

Tools

MS Office

Outlook

Word

Excel

Job description

THE POSITION

The City Manager office is seeking to fill one (1) Office Clerk I part-time vacancy. The Office Clerk I part-time /limited term will report to the City Manager or designee.

Under general supervision, the Office Clerk I will perform a variety of entry level clerical work; including word processing, data entry, file management and other related work as required.

The ideal candidate is a meticulous professional who possesses the unwavering discipline to manage the information booth and assist customers. They bring an exceptional "eagle eye" for detail, ensuring 100% accuracy in the classification and indexing of records regardless of the task's complexity. With a deep commitment to regulatory integrity and a results-oriented mindset, this individual will maintain absolute data quality.

WORK HOURS

Part-time up to 30 hours per week, but on occasion may be asked in advance to work up to 40 hours. City Hall hours are Monday - Thursday 7:00 AM-6:00 PM. Work schedule will be based on department needs and candidate selected availability.

ESSENTIAL FUNCTIONS

The following is a list of typical duties assigned to this classification. The duties included on this list are examples and not intended to be all-inclusive or restrictive.

• Provides clerical support to the HR department;
• Maintains accurate and up-to-date human resource files, records, and documentation;
• Maintains the integrity and confidentiality of human resource files and records;
• Greets and assists general public with inquiries over the telephone or in person;
• Acts as receptionist and answers or directs questions regarding departmental standards and procedures to the proper personnel;
• Types circulars, reports, records, work orders, payrolls, bills, payment requests, and vouchers;
• Operates modern office equipment including a personal computer and related software;
• Photocopies, collates, staples and binds a variety of materials;
• Maintains inventory of office supplies and materials;
• Maintains mailing lists, and automated and manual filing systems;
• Processes, opens and routes mail; add postage;
• Processes confidential or sensitive information;
• Communicates clearly and concisely using proper English language and phraseology, both orally and in writing;
• Performs other duties as necessary and required.

MINIMUM QUALIFICATIONS

Education, Training and Experience

• Graduation from high school or GED and;
• One (1) year of paid verifiable clerical experience; OR any combination of education and experience that demonstrates the ability to perform the required duties for the position.

PREFERRED QUALIFICATIONS

• Clerical/administrative experience that involves using MS Office applications (Outlook, Word and Excel).
• Customer service experience working with a municipality or public agency.
• Experience dealing with the public.
• Quick learner who can retain repetitive/daily information.
• Attention to detail and accurate data entry.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

The City of Hawthorne is an Affineative Action/Equal Employment Opportunity Employer. We are committed to providing all individuals equal opportunity in employment regardless of age, sex, race, national origin, religion, color, ancestry, marital status, sexual orientation, medical condition, physical or mental disability, or service as a military veteran. Women, minorities and disabled individuals are encouraged to apply.

PROVISIONS OF THIS JOB BULLETIN

THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT OR GUARANTEE OF EMPLOYMENT. ANY OF THE PROVISIONS CONTAINED HEREIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.