Office Clerk

TEKsystems; Tulsa (OK); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking an entry-level Administrative/Receptionist to serve as the first contact for callers and visitors at our Tulsa, OK site. You will manage multi-line calls, process referrals, mailings, and packages, and support staff and client services in a confidential, efficient manner.

The role requires 1+ year of administrative or customer service experience, proficiency with Microsoft Office, and strong organization and communication skills.

Qualifications

• 1+ years of administrative, reception, office support, or customer service experience.
• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Experience answering and routing calls through a multi-line phone system.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and data-entry accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Self-starter with a positive attitude and strong customer service mindset.
• Experience working with individuals with disabilities or in a human services environment is a plus.

Responsibilities

• Serve as the first point of contact for callers, visitors and deliveries while providing essential support to staff and client services.
• Operate a multi-line telephone system; answer incoming calls, route to staff, take messages, relay promptly.
• Receive referral information, complete referral forms, and send to the Program Manager for assignment.
• Assist with preparation and distribution of mailings for support groups and client-service programs.
• Process incoming and outgoing mail, including sorting, distributing, preparing, and mailing.
• Receive, sign for, and promptly deliver packages to staff members.
• Download incoming faxes and distribute securely to staff.
• Print braille documents, labels, and other accessible materials as requested.
• Order, organize, and maintain brochures, outreach materials, and supplies for events.
• Maintain orderly reception, mail, supply, and records areas.
• Perform shredding and other routine clerical, administrative, and miscellaneous duties.
• Handle client, referral, and organizational information with discretion and confidentiality.

Skills

Administrative experience

Reception experience

Multi-line phone system

Organizational skills

Verbal and written communication

Data-entry accuracy

Confidentiality

Self-starter

Customer service mindset

Disability experience

Tools

Microsoft Office

Job description

Description

• This position serves as the first point of contact for callers, visitors and deliveries while providing essential support to staff and client services. This position ensures calls, referrals, mail, faxes, materials, and office tasks are handled accurately, promptly, and confidentially.
• Operate a multi-line telephone system; answer incoming calls professionally, route calls to the appropriate staff member, take accurate messages, and relay them promptly.
• Receive referral information, complete referral forms accurately, and send completed forms to the Program Manager for assignment to the appropriate staff member.
• Assist with preparation and distribution of mailings for support groups and client-service programs.
• Process incoming and outgoing mail, including sorting, distributing, preparing, and mailing correspondence and materials.
• Receive, sign for, and promptly deliver packages to the appropriate staff members.
• Download incoming faxes and distribute them securely to the appropriate staff members.
• Print braille documents, labels, and other accessible materials as requested.
• Order, organize, and maintain brochures, outreach materials, and supplies for field staff, job fairs, health fairs, and community events.
• Maintain orderly reception, mail, supply, and records areas.
• Perform shredding and other routine clerical, administrative, and miscellaneous office duties as assigned.
• Handle client, referral, and organizational information with discretion and in accordance with confidentiality requirements.

Preferred Qualifications

Additional Skills & Qualifications

• 1+ years of administrative, reception, office support, or customer service experience.
• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Experience answering and routing calls through a multi-line phone system.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail and data-entry accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Self-starter with a positive attitude and strong customer service mindset.
• Experience working with individuals with disabilities or in a human services environment is a plus.

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Tulsa, OK.

Pay And Benefits

The pay range for this position is $17.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type This is a fully onsite position in Tulsa,OK.
• Application Deadline This position is anticipated to close on Sep 30, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands‑on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.