Office Clerk

Pine Island Elementary; Michigan; On-site; USD 28,000 - 40,000; Full time

Job summary

Pine Island Elementary in Comstock Park, MI is seeking an Office Clerk to support the principal and school community. The role involves communications, records management, payroll facilitation, and coordination of supplies, events, and scheduling.

The candidate will handle confidential information and assist with building operations. Ideal applicants will have strong written and oral communication, proficiency in Microsoft Office, and familiarity with PowerSchool.

Qualifications

• Experience in school administration and office support.
• Proficient with Microsoft Office and data entry tasks.
• Familiarity with PowerSchool or equivalent student information systems.

Responsibilities

• Maintain records and files in hard copy and electronic form.
• Distribute communications and prepare written materials (letters, memos, newsletters).
• Manage payroll processes for the department and handle cash/monies as needed.
• Coordinate scheduling of spaces and events and assist with safety procedures.

Skills

Communication

Office administration

Attention to detail

Education

ETS/Basic Skills test

Tools

PowerSchool

Microsoft Office

Job description

Comstock Park School District Pine Island Elementary - Comstock Park, Michigan Open in Google Maps

Starting Date: Immediately

Job Description

Comstock Park is seeking candidates who display a strong desire and ability to make an impact on students and the greater community both within and outside of the classroom.

SUMMARY:

Serves as Office Clerk to the principal and as a facilitator for the school and community in regard to communication of information, problem solving, material acquisitions, cash handling and record keeping. This is an extremely high-profile position in the building and the district.

We are seeking candidates who display a strong desire and ability to make an impact on students and the greater community both within and outside of the classroom.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as confidential Office Clerk to the principal and administration.
• Facilitates order and requisition of supplies and materials for all staff and programs.
• Distributes mail, materials and supplies.
• Prepares and distributed written communications - includes items such as letters, website, memos, newsletters, daily announcements, etc.
• Operates standard office equipment.
• Maintains records and files both in hard copy and electronic form following district, county and state guidelines.
• Facilitates and maintains schedules of all common instructional spaces using on-line resources.
• Attends in-service training as stipulated by contract.
• Manages office, providing smooth and safe operation.
• Maintains building calendars, schedules appointment and events.
• Facilitates substitute teacher procedures including management of Red Rover.
• Assists in ensuring all classrooms support positions are covered each day.
• Processes/assists with payroll for the department.
• Orders, processes and maintains materials and equipment.
• Collects monies, make deposits, request checks and balances internal accounts.
• Prepares and submits reports.
• Assist and facilitate distribution, completion and submission of addendum contracts.
• Assists in the management of building emergency and security procedures.
• Reports and requests needed repair.
• Support and assist the building principal in all necessary duties.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Other duties as assigned.

Acts as liaison between school and community, parents, staff, and students

• Ability to establish and maintain effective working relationships with students, staff and the community.
• Monitoring and adhering to all school and district policies regarding student sign out and entry into school.
• Assist visitors, parents, students and staff – answers questions, responds to requests, and resolves issues.
• Monitoring and communicating student absences and tardies particularly related to unexcused absences, excessive tardies, and absences.
• Communicating with parents regarding students at risk of losing credit, not walking in graduation, and students at risk of not graduating on time.
• Monitoring and distribution of all medications according to policy and regulations.
• Provides appropriate first aid needs.
• Monitoring, Scheduling, and Collaborating to assign all facilities to for rental purposes districtwide.
• Facilitates and attends after school and/or evening functions as needed.
• Maintains quarterly honor roll.
• Maintains and manages student debt list.
• Manages student academic awards program by monitoring and tracking student GPA’s as well as other academic data.
• Organizes and facilitates student recognition programs.
• Contacts parents regarding behavior, etc. according to school policy.
• Ability to speak Spanish (preferred).

Acts as liaison between the school and central office to assure state pupil accounting requirements are met.

• Monitoring, running, maintaining all student attendance and state-required pupil account reports for headcount twice a year.
• Creating, running, maintaining, updating all student data reports in PowerSchool.
• Place all disciplinary and attendance related data entry into PowerSchool.

Data and local and state assessment liaison

• State testing student data entry and monitoring for state testing.
• Assisting and Collaboration with district pupil accounting and state testing leads.
• Proficiency in excel the use and applications included within excel including.
  • data input, creating formulas, lookups, visual data depictions, etc.
  • Serves as confidential Office Clerk to the Dean of Students.
• Receives visitors, parents, students and staff, answers questions, responds to requests, and resolves issues.
• Answers telephone calls, takes messages, routes calls, and responds to routine questions.
• Strong computer skills to process the Michigan Department of Education reports, such as pupil accounting with district lead.
• Place all disciplinary and attendance related data entry into PowerSchool.
• Attends after school and/or evening functions as needed.
• Attends in-service training as stipulated by the contract.
• Maintains calendars for school events.

Provide support to the athletic department as need to include:

• Scheduling transportation.
• Scheduling and monitoring event officials and volunteers.
• Managing internal accounts and other monetary processes.
• Answering phones and facilitating communication.
• Monitoring and facilitating athletic eligibility.
• Completing athletic reports.
• Assist in the organization and execution of awards and recognition programs.

Ability to operate a personal computer and related software.

• Experience with Microsoft Office and Power School or like products, filing reports electronically, and willingness to learn new software programs (attendance, budget, etc.).

EDUCATION and/or EXPERIENCE:

• ETS/Basic Skills test, educational experience, experiencewhich meets the basic skills required of the position- see Appendix B: Basic Skills Assessments in the support staff contract.

To perform this job successfully, an individual will be able to perform each essential duty satisfactorily upon completion of the trial period. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The final candidate for this position will be required (at their cost) to furnish the district with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

EQUAL RIGHTS: Comstock Park Public Schools are committed to a policy or nondiscrimination on the basis of race, religion, sex, age, national origin, and disability in all its programs and activities.

GRIEVANCE PROCEDURES:Any person believing that the Comstock Park Public School District or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education amendment Act of 1972, (2) Section 504 of the Rehabilitation Act of 1973, (3) the Age Discrimination Act of 1975 and (4) Title II of the Americans with Disability Act of 1990 may bring forward a complaint, which shall be referred to as a grievance, to the local Coordinator at the following address: 101 School Street, Comstock Park, MI 49321. Phone [phone] .

**The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.**

Office Clerk

Comstock Park School District Pine Island Elementary - Comstock Park, Michigan Open in Google Maps

This job is also posted in Comstock Park Public Schools , and Kent ISD

Job Details

Job ID: 5980861

Application Deadline: Posted until filled

Posted: Nov 03, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Comstock Park is seeking candidates who display a strong desire and ability to make an impact on students and the greater community both within and outside of the classroom.

SUMMARY:

Serves as Office Clerk to the principal and as a facilitator for the school and community in regard to communication of information, problem solving, material acquisitions, cash handling and record keeping. This is an extremely high-profile position in the building and the district.

We are seeking candidates who display a strong desire and ability to make an impact on students and the greater community both within and outside of the classroom.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as confidential Office Clerk to the principal and administration.
• Facilitates order and requisition of supplies and materials for all staff and programs.
• Distributes mail, materials and supplies.
• Prepares and distributed written communications - includes items such as letters, website, memos, newsletters, daily announcements, etc.
• Operates standard office equipment.
• Maintains records and files both in hard copy and electronic form following district, county and state guidelines.
• Facilitates and maintains schedules of all common instructional spaces using on-line resources.
• Attends in-service training as stipulated by contract.
• Manages office, providing smooth and safe operation.
• Maintains building calendars, schedules appointment and events.
• Facilitates substitute teacher procedures including management of Red Rover.
• Assists in ensuring all classrooms support positions are covered each day.
• Processes/assists with payroll for the department.
• Orders, processes and maintains materials and equipment.
• Collects monies, make deposits, request checks and balances internal accounts.
• Prepares and submits reports.
• Assist and facilitate distribution, completion and submission of addendum contracts.
• Assists in the management of building emergency and security procedures.
• Reports and requests needed repair.
• Support and assist the building principal in all necessary duties.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Other duties as assigned.

Acts as liaison between school and community, parents, staff, and students

• Ability to establish and maintain effective working relationships with students, staff and the community.
• Monitoring and adhering to all school and district policies regarding student sign out and entry into school.
• Assist visitors, parents, students and staff – answers questions, responds to requests, and resolves issues.
• Monitoring and communicating student absences and tardies particularly related to unexcused absences, excessive tardies, and absences.
• Communicating with parents regarding students at risk of losing credit, not walking in graduation, and students at risk of not graduating on time.
• Monitoring and distribution of all medications according to policy and regulations.
• Provides appropriate first aid needs.
• Monitoring, Scheduling, and Collaborating to assign all facilities to for rental purposes districtwide.
• Facilitates and attends after school and/or evening functions as needed.
• Maintains quarterly honor roll.
• Maintains and manages student debt list.
• Manages student academic awards program by monitoring and tracking student GPA’s as well as other academic data.
• Organizes and facilitates student recognition programs.
• Contacts parents regarding behavior, etc. according to school policy.
• Ability to speak Spanish (preferred).

Acts as liaison between the school and central office to assure state pupil accounting requirements are met.

• Monitoring, running, maintaining all student attendance and state-required pupil account reports for headcount twice a year.