Office Assistant

Larchmont Charter School; Los Angeles (CA); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Opportunity to work in a supportive community

Engagement with students and parents

Job summary

A community-focused charter school in Los Angeles is seeking an Office Clerk to assist with daily operations and manage communications. The ideal candidate should have strong communication skills, a commitment to customer service, and experience working with school-aged children. Responsibilities include managing student records, assisting parents, and supervising students. A bachelor’s degree is preferred along with required clearances. This role offers an opportunity to contribute to a vibrant educational environment.

Qualifications

• Bachelor’s degree preferred or 1-2 years related experience.
• Charter School office experience is preferred.
• Familiarity with school-aged children is necessary.
• TB Test clearance and DOJ fingerprinting clearance required.
• Commitment to customer service and ethical standards.

Responsibilities

• Assist the Office Manager with daily campus operations.
• Manage daily communications in the front office.
• Assist with academic compliance and maintain student records.
• Supervise students during designated periods.
• Attend to sick and injured students, administer first aid.

Skills

Communication skills

Interpersonal skills

Team collaboration

Organizational skills

Spanish proficiency

Education

Bachelor’s degree (preferred)

1-2 years of related experience

Tools

Microsoft Office Suite

Job description

Description

Description

Primary Function: The Office Clerk’s primary responsibility is to assist the Office Manager with the day-to-day operations of the campus. The Office Clerk supports the needs of students, employees, and volunteers and maintains a clean and courteous office environment. With direction from the Office Manager and School Leader, this position manages daily communications to and from the front office.

Essential Functions

• Manage daily communications in front office, including, but not limited to:
• Answer phones, answer gate, greet and assist guests;
• Volunteer sign in/out according to policy;
• Receive and distribute mail and packages;
• Assist parents & prospective parents with inquiries;
• Execute system for school mailings and communications in all languages.
• According to policies and procedures, assist with academic compliance, which includes, but is not limited to:
• Maintaining accurate student records, managing enrollment and daily attendance, coordinating requests for independent study, and support with progress report distribution.
• Managing student records, enrollment, and attendance for audit purposes;
• Maintaining procedures related to information distribution and collection related, but not limited, to student records, parent volunteers, events, field trips, etc.
• Ensure accuracy of data in PowerSchool and other school tracking systems/databases.
• According to policies and procedures, assist with campus operations, including, but not limited to the areas of health/safety, fiscal policies, compliance, event planning and field trip management and logistics.
• Coordinate parent volunteers, ensuring volunteer and visitor policies and procedures are followed.
• Supervise students during designated periods of time as needed and per your supervisor's direction.
• Responsible for caring for students who need basic medical attention including, but not limited to:
• Attend to sick and injured students;
• Administer first aid and medications as allowed by law;
• Communicate with parents and teachers regarding students’ health;
• Follow school protocol for documenting and managing incident reports.
• Assist with administrative clerical duties, including, but not limited to:
• Filing (student records, emergency contact forms, attendance notes, progress reports, etc.);
• Updating documents according to procedure (student directory, staff contact list);
• PowerSchool maintenance (entering lunch, afterschool, attendance, running reports, etc);
• Assisting with volunteer tracking and task delegation;
• Maintain clean front office space, including, but not limited to:
• Organizing & updating all main office binders: emergency, incidents reports, medical logs, Board information;
• Maintaining information and materials for parents, guests, students, employees;
• Keeping a fully stocked office space with supplies and functioning equipment;
• Work with Network Support to process purchase requests
• Maintaining an orderly presentation of any and all information and materials.
• Communicate with parents, staff, and teachers on procedures; support them with all office requests.
• Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely.
• Maintain confidentiality of sensitive information
• Serve as Spanish interpreter, as needed.
• Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community.
  
  

Other Functions

• Perform other duties as assigned.
• Assist in other school programs when necessary.
  
  

Knowledge Of

Excellent communication skills, both verbal and written; Excellent interpersonal skills and a collaborative work style; Communicating policies and procedures; Implementing best practices; Professional skills for collaboration and teamwork with other professionals; using basic office equipment; proficiency in Microsoft suite.

Ability To

Communicate effectively both verbally and in writing with all stakeholders; Work collaboratively and professionally with the Larchmont Schools team; Follow instructions from supervisor; Ability to manage many tasks and requests at the same time, open to direction and has commitment to get the job done; Use modern technology for various responsibilities; Operate and thrive in a start-up, community environment; Manage many tasks at one time; Take direction, collaborate, and critically think through problems and propose solutions to supervisor.

Physical Requirements

Continual speaking; frequent sitting, reaching, walking, bending, grasping and pinching; occasional lifting and carrying, squatting, twisting or kneeling.

Environment

Uneven surfaces, noise, quick work pace; Required to work effectively under stressful situations and respond to the unpredictable behaviors of students; Frequent use of computer screen; Occasionally involves working outdoors and exposure to inclement weather; Infrequently involves exposure to traffic congestion; May rarely involve exposure to biohazardous waste.

Other Requirements

Support the Mission and Vision of the School; exercise good judgment and moral character; fingerprint clearance & TB test clearance. Larchmont Schools has the right to revise this job description at any time. Larchmont Schools is an EQUAL OPPORTUNITY EMPLOYER.

Qualifications

(*) Bachelor’s degree (preferred); or one to two years related experience and/or training; or equivalent combination of education and experience

(*) Charter School office experience (preferred)

(*) Familiarity working with school-aged children

(*) TB Test clearance & DOJ finger printing clearance

(*) A demonstrated commitment to strong customer service, high professional ethical standards and a diverse workplace

(*) Possess/maintain valid Adult and Child CPR/First Aid/AED certification