Office Clerk

Hopkins-Public-Schools

Hopkins (MN)

On-site

USD 31,000 - 39,000

Full time

2 days ago

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Job summary

Hopkins Public Schools is seeking a clerical support role with responsibilities spanning basic office duties, data entry, records management, and customer service. The position works on-site for a 7-hour day across 179 days per year, with an hourly rate of $22.25 to $28.04 (DOE).

The role includes reception duties, data entry, file maintenance, and collaboration with diverse staff and students. Familiarity with office software and precise record keeping is essential.

Qualifications

High School Diploma or GED required.
Minimum 1 year secretarial/administrative experience.
Equivalent combination of education, training and experience may be considered.
Knowledge of office practices and customer service principles.

Responsibilities

Perform basic clerical and administrative support duties for the assigned work group.
Update and maintain electronic and paper files, records, and documents.
Receive documents, verify information, and enter data into systems.
Provide office assistance, schedule meetings, and handle mail and invoices.
Provide customer service to visitors and staff across diverse backgrounds.
Answer telephone calls and direct to the appropriate person or group.

Skills

Customer service

Data entry

Office procedures

Communication

Education

High School Diploma or GED

1 year secretarial/administrative experience

Tools

Office software

Computer applications

Job description

At Hopkins Public Schools, we believe that our strength lies in the diversity of our students, staff, and community. We are a proudly inclusive E-12 district serving approximately 7,200 students across the City of Hopkins and surrounding communities. Our district represents a rich mosaic of cultures, backgrounds, identities, and lived experiences; we value and celebrate that diversity in everything we do. As an academically rigorous and human-centered district, we are committed to fostering a welcoming environment where every student and staff member feels seen, heard, and valued. There is no "typical" Hopkins student, and we embrace this truth as a catalyst for innovation, growth, and equity in learning.

We seek educators and staff who are equity-minded, culturally responsive, and deeply committed to creating inclusive spaces where all learners can thrive.

We welcome candidates who are passionate about dismantling systemic barriers, advancing justice, and preparing students to become bold, collaborative, and compassionate global citizens. When you join Hopkins Public Schools, you are not just joining a district, you are becoming part of a community that honors difference, nurtures potential, and inspires remarkable achievement in every learner, from birth through graduation.

You are welcome at Hopkins. You belong at Hopkins.

SUMMARY

Performs basic clerical and office support duties; updates files, records and computer database; provides information and assistance to customers. May also support students in one on one or small group settings.

ESSENTIAL FUNCTIONS

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Performs basic clerical and administrative support duties for assigned work group within scope of authority and training, and in compliance with policies and quality standards; duties may vary according to job assignment.
Updates and maintains a variety of electronic and paper files, records, reports and documents.
Receives documents, technical records and applications; checks documents for validity and accuracy of information; files paperwork and enters data into computer systems; reports discrepancies to supervisor.
Provides a variety of clerical and office assistance duties; makes and distributes copies; schedules meetings; processes mail, correspondence, invoices and other documents.
Updates statistical information, reports and technical documents.
Accesses files, and locates information for clients, staff, local agencies and others as authorized.
Prepares correspondence; compiles and distributes information packets and other communications.
Provides customer service, information and assistance to visitors and others across diverse cultural and linguistic backgrounds having business with Hopkins; responds to requests for information within the scope of authority.
Performs basic bookkeeping functions; collects special fees and payments; maintains accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.
Answers incoming telephone calls and directs the caller to the correct person or work group; takes and relays messages as appropriate.
Orders, receives and distributes supplies and equipment.
Cross-trains in a wide variety of clerical and office support duties.
Provides some supports to students as needed.
Promotes and supports the overall mission of the District by demonstrating culturally responsive, courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious, inclusive and effective workplace environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

High School Diploma or GED Equivalent.
One (1) year of secretarial or administrative experience.
OR an equivalent combination of education, training and experience.

Required Certificates, Licenses, and Registrations

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

Driver's license.

Required Knowledge and Skills

Required Knowledge:

District policies and procedures.
Basic office practices and procedures.
Customer service principles, protocols and methods.
Applicable policies, procedures and regulations covering specific areas of assignment.
Basic principles of record keeping and records management.
Computer applications related to the work.
Correct business English, including spelling, grammar and punctuation.

Required Skills:

Answering questions, advising staff, and resolving problems.
Responding professionally, effectively and efficiently to customer service requests.
Entering information into a computer system with speed and accuracy.
Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
Performing assigned responsibilities in a manner consistent with the District's established Core Values.

PHYSICAL/MENTAL REQUIREMENTS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT

Work is performed in an office setting.

Travel required to locations throughout the District.

HOURS & COMPENSATION