Office & Business Administrator

Socket.dev; Redmond (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Equity (meaningful)

Medical, Dental, Vision insurance

401k plan

Flexible time off

HSA health insurance options

Fast-paced environment

Job summary

Worldscape seeks an organized Office & Business Administrator in Redmond to support Recruiting, HR, Finance, and other teams. This on-site role acts as a central resource for employees, candidates, visitors, and internal teams, handling office operations, onboarding, scheduling, and travel as needed.

The ideal candidate is dependable, detail-oriented, and able to manage multiple priorities while learning administrative processes across the business. Prior HR/Payroll experience is not required.

Qualifications

• 2+ years of experience in office administration, reception, customer service, hospitality, business support, or a similar role preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and reliably follow tasks through completion.
• Strong written and verbal communication skills.
• Professional, welcoming, and service-oriented approach when interacting with employees, candidates, visitors, vendors, and leadership.
• Comfortable learning new processes, systems, and administrative responsibilities.
• Ability to follow established procedures while asking questions or escalating issues when appropriate.
• Ability to work independently on routine responsibilities and collaboratively with other teams.
• Sound judgment and ability to handle confidential or sensitive information appropriately.
• Comfortable working in a fast-paced, growing environment where priorities may change.
• Ability to work on-site in our Redmond office.

Responsibilities

• Coordinate day-to-day office operations and help maintain an organized, welcoming, and well-functioning workplace.
• Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries.
• Greet visitors, coordinate check-in, and follow Company security and building-access procedures.
• Monitor the main office entrance and ensure visitors and deliveries are appropriately received and directed.
• Receive and distribute mail, packages, and deliveries.
• Coordinate employee and visitor badges, building access, and related administrative processes.
• Maintain office supplies, common areas, meeting spaces, and other shared resources.
• Coordinate with facilities providers and office vendors and track service requests through completion.
• Support company meetings, employee events, and other workplace activities.
• Identify and recommend improvements to office processes and administrative workflows.
• Provide administrative support to Recruiting, HR, Finance, and other teams as needed.
• Coordinate interview scheduling and logistics for on-site candidates.
• Assist HR and Finance with onboarding and payroll-related tasks.

Skills

Office administration

Reception

Customer service

HR coordination

Payroll support

Calender coordination

Tools

Calendar software

Job description

Worldscapeis acutting-edgeplatform designed to unify distributed data, sensors, and intelligent agents across cloud, on-prem, and edge environments. By combining geospatial intelligence, physics-based 3D simulation, and reward-driven AI,Worldscapeenables organizations to build immersive digital twins for predictive modeling, scenario planning, and adaptive decision-making. With a zero-trust security framework, seamless integration with legacy systems, and robust developer tools,Worldscapeempowers rapid deployment of agentic applications that drive resilience and efficiency in sectors likelogistics, telecom, defense, and infrastructure.

We’re seeking a highly organized and proactive Office & Business Administrator to support the day-to-day operations of our Redmond office and provide administrative support across Recruiting, HR, Finance, and other business functions.

This is a hands-on, on-site role that serves as a central resource for employees, candidates, visitors, and internal teams. The ideal candidate is dependable, detail-oriented, comfortable balancing multiple priorities, and able to independently manage day-to-day office responsibilities while learning and supporting administrative processes across the business.

Prior experience in HR, Recruiting, Finance, or Payroll is not required. This role will partner with and receive guidance from the appropriate functional teams while providing administrative coordination and follow-through.

Responsibilities

Office Administration & Reception

• Coordinate day-to-day office operations and help maintain an organized, welcoming, and well-functioning workplace
• Provide front-desk coverage and serve as a primary point of contact for employees, visitors, vendors, and deliveries
• Greet visitors, coordinate check-in, and follow Company security and building-access procedures
• Monitor the main office entrance and ensure visitors and deliveries are appropriately received and directed
• Receive and distribute mail, packages, and deliveries
• Coordinate employee and visitor badges, building access, and related administrative processes
• Maintain office supplies, common areas, meeting spaces, and other shared resources
• Coordinate with facilities providers and office vendors and track service requests through completion
• Support company meetings, employee events, and other workplace activities
• Identifyand recommend improvements to office processes and administrative workflows

Recruiting Administration

• Provide administrative support to the Recruiting team, including coordinating candidate interviews across hiring managers and interview teams
• Manage interview scheduling, calendar changes, candidate communications, and related logistics
• Welcome and coordinate on-site interview candidates
• Help provide an organized and professional candidate experience
• Provide additional recruiting administrative support as needed

HR & Payroll Administration

• Provide administrative support to HR for employee onboarding and first-day logistics
• Coordinate new-hire workspace, equipment, building access, schedules, and other onboarding needs with internal teams
• Welcome new employees and help them navigate office logisticsand resources
• Track onboarding activities and follow up on outstanding administrative items
• Assist HR and Finance with payroll-related administrative tasks, including state payroll tax account setup and related registrations
• Provide additional HR administrative support as needed

Business Travel & Administrative Support

• Coordinate employee business travel, including flights, hotels, transportation, and itineraries
• Assistwith travel changes and other travel-related logistics
• Help ensure travel arrangements follow Company policies and approved budgets
• Provide administrative support to HR, Recruiting, Finance, and other teams on business operations and cross-functional projects as needed
• Assistwith projects as needed

Qualifications

• 2+ years of experience in office administration, reception, customer service, hospitality, business support, or a similar role preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and reliably follow tasks through completion
• Strong written and verbal communication skills
• Professional, welcoming, and service-oriented approach when interacting with employees, candidates, visitors, vendors, and leadership
• Comfortable learning new processes, systems, and administrative responsibilities
• Ability to follow established procedures while asking questions or escalating issues when appropriate
• Ability to work independently on routine responsibilities and collaboratively with other teams
• Sound judgment and ability to handle confidential or sensitive information appropriately
• Comfortable working in a fast-paced, growing environment where priorities may change
• Ability to work on-site in our Redmond office

Preferred, but not required

• Experience with office operations, reception, calendar coordination, or business travel
• Exposure to Recruiting, HR, Payroll, Finance, or other business administrative functions
• Experience working in a startup, technology company, or growing organization

WhyWorldscape?

There is nothing more important toWorldscapethan our culture. It is the fundamental means by which we will succeed as an organization. Talent, ability, drive, experience, knowledge cannot be maximized without first embracing the culture we espouse and will live every single day.Worldscapeoffers greatbenefits,opportunities for continued growth, and the ability to directlyaffectchange in ourorganizationand be part of a high-growth startup at a pivotal stage.

What we offer

• Competitive salary and meaningful equity
• Attractive benefits package
• Flexible time off policy
• Medical, Dentaland Vision insurance
• HSAhealth insurance options
• 401kplan
• Basic and Voluntary Life Insurance
• Fast paced environment with flexibilityandownership

Worldscapeis committed to creating a diverse and inclusive workplace and is proud to be an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, disability, protected veteran status, race, religion, pregnancy, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Employment is contingent upon successful completion of a background check.