Office Associate II-Library-200 Days

Prince George County Public Schools; United States; On-site; USD 36,000 - 54,000; Full time

Job summary

Prince George County Public Schools seeks an Office Associate I, II, or III to support the school office at South Elementary School. The role ensures smooth daily operations, including handling dictation, recording transactions, and maintaining student records.

The position requires strong clerical skills, ability to work with staff and the public, and the capacity to organize materials and schedules. Employment follows standard board policies with structured duties and performance expectations.

Qualifications

• Graduation from high school or equivalent with considerable clerical and stenographic experience.
• Thorough knowledge of standard office practices, equipment, and secretarial techniques.
• Strong business English, spelling and arithmetic.
• Ability to interpret and apply policies and procedures.
• Ability to type and transcribe accurately at a reasonable speed.
• Ability to establish and maintain effective working relationships.
• Ability to work independently in the absence of specific instruction.
• Ability to meet the public effectively.

Responsibilities

• Perform usual office routines.
• Take and transcribe dictation of various types (correspondence, reports, notices, etc.).
• Maintain effective working relationships with others.
• Maintain student records as required.
• Receive and route all incoming calls.
• Maintain teacher/substitute logs and records.
• Assist teachers in preparing instructional materials.
• Process changes in student schedules after the second week of the school year.
• Maintain log of visitors to the school.
• Operate word processors, computers, calculators, copier, and fax machines.
• Keep a calendar of events and activities.
• Receive, deposit, disburse and record monies with ledger for monthly balance and annual audit (Secretary III).
• Maintain office and school supplies and prepare inventories.

Skills

High school diploma equivalent

Clerical experience

Typing speed

Interpersonal skills

Policy interpretation

Independence

Public interaction

Education

High school diploma or equivalent

Tools

Word processors

Computers

Copiers

Calculators

Job description

• Date Posted:
  10/28/2026
• Location:
  South Elementary School

TITLE:

Office Associate I, II, III - Schools

PRIMARY FUNCTION:

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized

MINIMUM QUALIFICATIONS:

• Any combination of education and experience equivalent to graduation from high school and considerable experience in progressively responsible clerical and stenographic work
• Thorough knowledge of standard office practices and procedures, equipment, and secretarial techniques
• Thorough knowledge of business English, spelling, and arithmetic
• Ability to interpret and apply policies and procedures
• Ability to type, take and transcribe accurately at a reasonable rate of speed
• Ability to establish and maintain effectively working relationships with others
• Ability to work independently in the absence of specific instruction
• Ability to meet the public effectively
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO:

Person designated by the Board or the superintendent

PERFORMANCE RESPONSIBILITIES:

• Perform usual office routines
• Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, handbooks, and grant applications
• Establish and maintain effective working relationships with others
• Maintain such student records as shall be required
• Receive and route all incoming calls
• Maintain daily teacher/substitute logs and records
• Assist teachers in preparing instructional materials as requested
• Process all changes and adjustments in student schedules after the second week of the school year
• Maintain a log of visitors to the school
• Operate word processors, computers, calculators, copier, and facsimile machines
• Keep a calendar of all events, activities
• Receive, deposit, disburse and record all monies received by the school, and keep an accurate ledger from which a monthly balance sheet and an annual audit can be made (Secretary III only)
• Maintain office and school supplies including textbooks, prepare inventories and requisitions supplies used in the school
• Perform other duties as assigned

PHYSICAL REQUIREMENTS:

Involves limited physical tasks including lifting, and may involve operation of equipment such as computers,copiers, overhead projectors, etc.

TERMS OF EMPLOYMENT:

180 Days 4001

200 days 6001

12 Month contract 7004

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Personnel.