Office Associate

Interstate All Battery Center; United States; On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive healthcare benefits

Company-supported wellness program

On-site fitness center

Professional development opportunities

Competitive pay and bonus structure

Job summary

Interstate All Battery Center is looking for an Office Associate. This role is crucial for operating the front desk, managing paperwork, and supporting distributor operations.

The ideal candidate will maintain accounts payable and receivable, prepare invoices, and provide exceptional customer service. Responsibilities also include assisting with inventory and operating under general supervision.

Applicants should possess strong organizational skills and experience in a customer-facing role.

Qualifications

• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR, and collections.
• Demonstrated use of professional etiquette required.

Responsibilities

• Accurately maintain accounts payable and accounts receivable.
• Prepare customer invoices, purchase orders, and delivery tickets.
• Provide exceptional customer service both in person and over the phone.

Skills

Microsoft Office proficiency

Excellent verbal communication

Multi-line phone experience

Strong data entry skills

Organizational skills

Education

High school graduate or equivalent

Some college preferred

Job description

Purpose of Job

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Responsibilities

• Accurately maintain accounts payable and accounts receivable, including auditing, paying, and filing vendor invoices according to company policy and procedure.
• Prepare customer invoices, purchase orders, and delivery tickets accurately and timely.
• Perform monthly, quarterly, and year‑end close efficiently and accurately.
• Verify that deposits are accurate and made on a timely basis.
• Upload and download handheld computer data according to a set schedule.
• Provide exceptional customer service both in person and over the phone.
• Support front counter retail as needed.
• Maintain dealer database.
• Assist with inventory count and research variances.
• Perform all other duties as assigned.

Qualifications

• High school graduate (or equivalent); some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR, and collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Demonstrated use of professional etiquette required.
• Excellent verbal communication skills required.
• Previous experience in a customer‑facing role required.
• Ability to multi‑task and transition quickly from one function to the next.
• Demonstrates good organizational skills and can prioritize tasks.
• Works with a high degree of accuracy and attention to detail.
• Approaches tasks with a sense of urgency.
• Must work effectively in a team environment.
• Strong data entry skills.

Scope

Works under general supervision. Work receives regular review by the Manager. Operate with integrity and demonstrate a positive attitude.

Work Environment

Office environment but also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles, and toxic or caustic chemicals. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasional lifting up to 25 lbs without assistance. Ability to sustain extended periods of sitting, occasional standing and walking throughout the day.

Note

We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Equal Employment Opportunity Statement

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Interstate Batteries complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability, marital status, military status, veteran status, citizenship, or any other characteristic protected under applicable local, state or federal law.

Benefits

• Comprehensive healthcare benefits.
• Company‑supported wellness program.
• On‑site fitness center.
• Wide range of professional development opportunities, training, resources and tools.
• Competitive pay and bonus structure, saving and investment options that help you reach your financial goals and plan for your future.