Office Associate

Interstate Battery System of America Inc; Flint (MI); On-site; USD 23,000 - 30,000; Full time

Job summary

Interstate Battery System of America Inc seeks an Office Associate to manage front desk activities, handle phones, paperwork, and basic accounting in Flint, MI. You will support distributor operations with accuracy and timely processing of invoices and orders.

The role requires one year of admin/bookkeeping experience, proficiency in MS Office, and strong verbal communication. Some college is preferred; a valid driver’s license may be needed.

Qualifications

• Requires high school diploma or equivalent.
• Some college preferred.
• At least one year of admin support experience in a warehouse or retail environment.
• At least one year of bookkeeping experience including AP, AR and Collections.
• Proficient with Microsoft Office products including Outlook and Excel.
• Multi-line phone experience required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multitask and maintain accuracy and attention to detail.

Responsibilities

• Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to policy.
• Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
• Verify deposits are accurate and made on a timely basis.
• Upload/download handheld devices and process data as scheduled.
• Provide exceptional customer service in person and over the phone; maintain dealer database.
• Assist with inventory count and research variances.
• Follow/fulfill all driver program requirements as specified by the manager.
• All other duties as assigned.

Skills

Customer service

Phone handling

Data entry

Multitasking

Organizational skills

Verbal communication

Teamwork

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office

Excel

Outlook

Handheld devices

Job description

Purpose of Job

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Job Components

• Accuratelymaintainaccounts payable and accounts receivable including auditing,payingand filing vendor invoices accordingcompanypolicy and procedure,collections,preparing customer invoices, purchaseordersand delivery tickets accurately andtimely.
• Perform monthly,quarterlyand year-end closeefficiently, accurately andon schedule.
• Verify depositsareaccurateand made ona timelybasis.
• Upload and downloadhandheld computerdevices and processdataaccording to a set schedule.
• Provide exceptional customer service both in person and over the phone Supports front counterretailas needed Maintain dealerdatabase.
• Assistwithinventorycount and researchvariances.
• Follow / fulfill all driver program requirements, as specified by the manager
• All other duties as assigned

Qualifications

• High school graduate (or equivalent).
• Somecollegepreferred.
• At least one year of administrative support experience in a warehouse orretailenvironment
• At least one year of bookkeeping or accounting experience, including AP,ARand Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experiencerequired.
• Demonstrated use of professional etiquetterequired.
• Excellent verbal communication skills arerequired.
• Previousexperience in a customer-facing role isrequired.
• Ability to multi-task, quickly transitioning from one function/task to the next.
• Demonstrates good organizational skills and can prioritize tasks Works with a high degree of accuracy and attention to detail Approaches tasks with a sense of urgency Must work effectively in a team environment Strong data entry skills Ability to operate a motor vehicle Must have a clean drivers record AND meet driver qualifications requirements Must possess valid Driver's license

Scope Data

Works under general supervision. Work receives regular review by Manager.Operate with integrity and demonstrate a positive attitude.

Work Environment

Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts,fumesor airborne particles and toxic or caustic chemicals. Specific vision abilities include close vision, depthperceptionand ability to adjust focus. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasionallifting up to25lbs.Withoutassistance Ability to sustain extended periods of sitting, occasional standing and walkingthroughout the day Prolonged use of personalcomputerandtelephone Use of Personal Protective Equipment (PPE) may be required Exposed to the hazards of the road when operating or riding in a vehicle

Note

We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Equal Employment Opportunity

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

Salary Requirements

$17-$22

Benefits Information

Benefits Information