OFFICE ASSISTANT III - KONA, HAWAII ISLAND

State of Hawaiʻi; Hawaii; On-site; USD 36,000 - 46,000; Full time

Job summary

State of Hawaiʻi is seeking candidates for routine and progressively complex clerical roles. The positions span locations in Kona, Keahole, Holualoa, Keauhou, Kealakekua, Captain Cook and Honaunau, with a monthly salary shown below.

The roles involve journey-level clerical tasks, independent work, and potential supervisory duties. Applicants must meet the standard qualifications and may be subject to security clearances for certain postings.

Qualifications

• Six (6) months of work experience with knowledge of English grammar, spelling, and arithmetic.
• One (1) year of clerical tasks and office procedures experience.
• Supervisory Aptitude required for some positions.
• Relevant substitutions described in the minimum qualifications.
• Keyboarding proficiency and/or ability to use computers/word processing software may be required.
• Some positions require a valid driver’s license at appointment.

Responsibilities

• Perform journey level clerical work involving complex tasks and multiple steps to various sources.
• Prioritize work and carry out assignments independently following policies and procedures.
• Supervise and participate in moderately complex clerical work and related duties.
• Other duties as assigned.

Skills

Basic Experience

Clerical Experience

Supervisory Aptitude

Substitutions Allowed

Keyboarding

Driver's License

Job description

The immediate vacancies are located in Kona. Please note that this recruitment may also be used to fill vacancies in the Keahole, Holualoa, Keauhou, Kealakekua, Captain Cook and Honaunau.

Salary: $3,266-$4,139 per month (SR-08, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Perform journey level clerical work involving a variety of complex clerical assignments, e.g., those that involve a number of steps/processes and/or referral to a number of different sources and require the use of some judgment to determine appropriate disposition; prioritize work and carry out assignments independently, in accordance with general instructions and established policies and procedures; and/or supervise and participate in performing moderately complex clerical work; and perform other related duties as assigned.

Minimum Qualification Requirements

Basic Experience: Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical Experience: One (1) year of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude: Possession of Supervisory Aptitude is required for some positions. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed: Relevant substitutions as described in the complete Minimum Qualification Requirements, will apply.

Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Special Requirements

• Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.
• Some positions may require the handling of firearms and ammunition. Applicants for these positions must not possess a conviction of domestic violence.
• Some positions require the ability to comprehend, read, write and speak a language other than English, such as Hawaiian, Japanese, or the use of American Sign Language.

Security Identification Display Area Clearance - Federal Criminal History Record Check

In accordance with Federal regulations, persons who are being considered for employment in positions which require unescorted access to secured areas at the airport must undergo a pre-employment fingerprint-based criminal history record check. In order to be granted the Security Identification Display Area (SIDA) clearance, prospective employees must not have been convicted, or found "not guilty by reason of insanity," of a disqualifying criminal offense within 10 years from the date of the application. Upon recommendation for hire, prospective employees will be required to successfully undergo the fingerprint-based criminal history record check and be found free of disqualifying convictions during the preceding ten years.

The cost for the SIDA clearance record check will be the applicant's responsibility.

The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety , please CLICK HERE.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587- 1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.