OFFICE ASSISTANT (TYPING)

State of California; California; On-site; USD 37,000 - 50,000; Full time

Job summary

California Highway Patrol in Imperial County seeks an Office Assistant (Typing) to support clerical operations, manage CHP 180 vehicle reports, and assist the public and staff. You will handle mail notices, data entry, and filing while contributing to monthly reports and general office duties.

New State candidates are hired at the minimum of the classification. This permanent, full-time position offers in-office work with a clear path for advancement.

Qualifications

• Must type at a minimum speed as designated on the Class Specifications.
• Strong organizational and data-entry abilities.

Responsibilities

• Collect, review for accuracy, and process CHP 180 Vehicle Reports (storage, impounds, stolen vehicles, recovered vehicles).
• Answer telephones and assist walk-in customers; provide clerical support to Special Duty personnel.
• Process daily/weekly receipts, balance cash drawer, and prepare weekly transmittals (CHP 230).
• Maintain filing systems, logs, and office supplies; ensure accurate distribution of paperwork.

Skills

Typing

Customer service

Job description

$3,273.00 - $4,445.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Collect, review for accuracy, and process CHP 180 Vehicle Report, which include vehicle storage , vehicle impounds, stolen vehicles, recovered vehicles and locations of vehicles. Mail notices to the registered owners and legal owners. Contact owners of vehicles reported stolen by mail and/or telephone. Process and track suspense file for incoming and outgoing CHP 180B, Vehicle Follow Up. Maintains filing system by sorting and filing all CHP 180 Vehicle Reports, adhering to retention schedule. Which include vehicle storage, recovered vehicles, stolen vehicle and CHP 180B, Vehicle Follow Up. Complete monthly reports by entering data for Division, including the CHP 729, Uniform Crime Report (UCR) which is now NBIRS through Mark43 program. Process the National Crime Investigation Center (NCIC) Validation Reports for the Department of Justice, and the CHP 136E, Vehicle Theft Report. Updates and maintains Stolen and Felony/Recovered Logs. Answer telephones; assist walk-in customers and provide assistance to Special Duty personnel in assisting the public as needed. Assist the public in sale of arrest and traffic collision reports. Process daily/weekly receipts and cash drawer balance. Prepare the weekly CHP 230, Transmittal Record, itemize the transmittal weekly, visits bank to deposit cash sales and forward to Cashiering Unit for processing. Verifies incoming office supply orders and matches with packaging slips for each order to ensure accuracy and stocks and places items away. Checks the outgoing trays in the sergeant's office throughout the day for daily work, ensures paperwork is properly processed and distributed to the appropriate personnel. Process monthly CHP 471, Monthly Copier Report. Tracks and orders copier supplies. Maintains office machines ensuring necessary supplies are on hand and arranges for repair when necessary. Removes all incoming faxes and copies and distributes all faxes in a timely manner. Order and maintains all Fed Ex supplies. Sorts weigh stamps and bundles incoming and outgoing mail and makes mailing labels as needed. Ensures all filling cabinets are unlocked before the start of the work day and locked by the end of the day. Provides coverage for the clerical office when staff members are absent and assists with clerical duties and workload as needed. Performs other job related duties within scope of the classification, as assigned.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE ASSISTANT (TYPING)

OFFICE ASSISTANT (TYPING) $3,273.00 - $4,098.00A $3,549.00 - $4,445.00B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Imperial County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

2802 S. 4th Street

The mission of the California Highway Patrol (CHP) is to provide the highest level of Safety , Service , and Security. The CHP offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges , and opportunities, the CHP invites you to apply to become a part of our prof es sional organization . We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities , and we invite you to look into the California Highway Patrol for your future .

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.chp.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

EEO Contact:
Equal Opportunity & Access Section
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-535873) and/or position number 388-625-1379-006on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a complete state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Other

Please note: Toobtainlisteligibility, you willneed to take andpassan examinationfor theclassificationtoestablishlisteligibility priortoajoboffer.Pleasevisitthe link below tosearchfor anexamination.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.