OFFICE ASSISTANT (GENERAL)

CA Department of Corrections & Rehabilitation; California; On-site; USD 38,000 - 52,000; Full time

Job summary

CA Department of Corrections & Rehabilitation is seeking an Office Assistant (Mailroom) in San Luis Obispo County. The role provides clerical support to the Mailroom, inspects inmate mail for contraband, processes money orders and checks, and handles cash securely.

The position is permanent and full time, with a Monday–Friday work week and in-office telework. Applicants should expect background checks and adherence to departmental policies. Training may be available for qualifying candidates.

Qualifications

• Good verbal and written communication skills.
• Willingness to promote an inclusive workplace
• Possession of Minimum Qualifications will be verified before interview/appointment.

Responsibilities

• Provide clerical and processing support to the Mailroom for incoming/outgoing correspondence.
• Search incarcerated person mail for contraband or unauthorized items.
• Open mail, remove contents, and reseal envelopes after inspection.
• Process receipts of money orders and checks for inmate trust accounts.
• Process visiting forms with “106” stamp and secure cash found.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Attention to detail

Job description

Job Description And Duties

Under direct supervision of the Office Services Supervisor I, the Office Assistant provides clerical and processing support to the Mailroom for incoming and outgoing correspondences. Searching incarcerated person mail for contraband or unauthorized items such as, items depicted within California Code of Regulations (CCR), Title 15, Section 3006 Contraband, Controlled Substances, Currency and/or items that pose a threat to the safety of the institution or persons. In addition, items that are deemed disturbing or offensive pursuant to departmental policy, for example, photos or images depicting nudity, gang signs, homemade greeting cards, stickers, polaroid photographs, excessive amounts of stamps, Identification (ID) cards, birth certificates, etc. Mail must be opened, all contents removed and scrutinized before placing back into and sealing the envelope. Process receipts of all money orders and checks for credit to incarcerated person trust accounts, receipt of visiting form with “106” stamp, process form for cash found and securing it. Other duties as assigned and required. See attached duties statement.

Individuals who are eligible for a Training and Development assignment may also be considered for this position.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Main communication for this position will be through email. Please ensure you have a valid email address on your application.

You will find additional information about the job in the Duty Statement.

Working Conditions

California Men's Colony, San Luis Obispo

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

OFFICE ASSISTANT (GENERAL)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #: JC-534084

Position #(s): 056-218-1441-XXX

Working Title: Office Assistant (Mailroom)

Classification: OFFICE ASSISTANT (GENERAL)

$3,167.00 - $3,964.00 A

$3,480.00 - $4,357.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 2

Work Location: San Luis Obispo County

Telework: In Office

Job Type: Permanent, Full Time

Work Week: Monday-Friday

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

Commitment

The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov.

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

Good verbal and written communication skills.

Willingness to promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, www.calhr.ca.gov, and the CalPERS website, www.calpers.ca.gov.

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx.

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

Human Resources Contact:

Emma Andreasen

[phone]

[e-mail]

Hiring Unit Contact:

CMC Hiring Unit

[phone]

[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Steve Willingham, Captain, AI

[phone]

[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Eligibility Information

To obtain list eligibility for Office Assistant (General), before applying for the position, you must first take and pass the examination here.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.