Office Assistant / Property Manager

The Contractor Consultants; St. Clair (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Bi-weekly pay cycle

Paid Time Off

Professional development & training

Team building events

Job summary

Hickinbotham Real Estate, Inc. in Saint Clair, MO, seeks an Office Assistant / Property Manager to coordinate property management and administrative workflows between tenants, field crews, and vendors.

You will handle correspondence, review contracts, schedule maintenance, and help rehab projects while maintaining strong professional relationships across all stakeholders. This role offers year-round, full-time employment with steady income.

Qualifications

• Experience in property management administrative functions and tenant communications.
• Familiar with modern software, digital office tools, and property management systems.
• Experience reviewing and organizing property management agreements and real estate contracts.
• Excellent written communication and drafting formal letters, notices, and docs.
• Strong multitasking with a structured approach to changing priorities.

Responsibilities

• Draft and edit formal office correspondence, notices, and property docs.
• Coordinate daily tenant requests and schedule maintenance with field crews and contractors.
• Review contracts, leases, and property management docs for accuracy and compliance.
• Support residential property rehab projects with admin tracking and resource scheduling.
• Manage competing daily priorities to maintain organized office operations and service delivery.
• Communicate across staff, field teams, tenants, and vendors to streamline workflows.

Skills

Property management

Tenant communications

Office software

Contracts review

Written communication

Education

HS Diploma or GED

Real estate certifications

Tools

Property management software

Office productivity tools

Job description

Office Assistant / Property Manager – Coordinate Property Management and Administrative Workflows with Hickinbotham Real Estate, Inc.

Job Overview

• Company: Hickinbotham Real Estate, Inc.
• Salary/Pay Rate: Competitive, based on experience
• Location: Saint Clair, MO
• Job/Employment Type: Full Time
• Project Scope: Property Management & Maintenance Support
• Mandatory Licences & Certifications: None Required

The Opportunity

You will serve as a vital link between administrative operations, tenants, and field maintenance personnel to ensure seamless real estate operations. This role offers stable, year-round employment within an established, family-owned company where your technical ability and administrative acumen directly impact residential communities. You will oversee essential communication, contract reviews, and project scheduling while maintaining strong professional relationships across all stakeholders.

How You Will Make An Impact

• Draft and edit formal office correspondence, legal notices, and property documentation with speed and accuracy.
• Coordinate daily tenant requests and schedule maintenance tasks efficiently with internal field crews and external contractors.
• Review real estate contracts, lease agreements, and property management documents to ensure accuracy and compliance.
• Support ongoing residential property rehab projects through detailed administrative tracking and resource scheduling.
• Manage competing daily priorities to maintain organized office operations and prompt service delivery.
• Communicate effectively across all levels of staff, field teams, tenants, and external vendors to streamline workflows.

Required Qualifications & Experience

• Demonstrated experience in property management administrative functions and tenant communications.
• Strong proficiency in modern software, digital office tools, and quick adoption of property management systems.
• Proven background reviewing, understanding, and organizing property management agreements and real estate contracts.
• Excellent written communication skills with proven experience drafting formal letters, notices, and documentation.
• Exceptional multi-tasking abilities with a structured approach to managing changing priorities.

Preferred Qualifications & Experience

• High School Diploma or GED; administrative or real estate certifications are a plus.
• Prior experience supporting residential property renovation or maintenance repair crews.
• Strong knowledge of local residential leasing practices and maintenance scheduling workflows.

Compensation & Benefits

• Reliable bi-weekly pay cycle.
• Year-round full-time employment providing stable, consistent income.
• Paid Time Off including major holidays, vacation days, and sick leave.
• Professional development opportunities and continuous job training.
• Team building and company events hosted throughout the year.

About Us

Hickinbotham Real Estate, Inc. is a long-standing, stable, family-owned business specializing in residential restoration, property management, and specialty trades. We pride ourselves on offering steady, local work, professional continuous training, and a supportive team environment where workers are built up for long-term success. Learn more at https://www.scotthickinbotham.com/.

Hickinbotham Real Estate, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.