OFFICE ASSISTANT IV - KAUAI

State of Hawaiʻi; Hawaii; On-site; USD 39,000 - 49,000; Full time

Job summary

State of Hawai‘i is recruiting for senior level clerical positions based in Lihue. This ongoing recruitment establishes a list to fill current and future vacancies with a monthly salary of $3,471 to $4,388 (SR-10, Step C to I). The notice notes that starting salary is at the minimum rate advertised.

The role involves high‑level clerical work, interpretation of laws, and potential supervisory duties. Qualified applicants must meet legal work authorization and clerical experience requirements,

Qualifications

• Legal Authorization to Work in the United States: The State of Hawaii requires citizens, nationals, or permanent resident aliens or eligible under federal law for unrestricted employment.
• Basic Experience: Six months of work experience demonstrating knowledge of English grammar, spelling, and arithmetic, ability to read and understand instructions, write simply and directly, and compare words and numbers quickly and accurately.
• Clerical Experience: Two years of work experience with a variety of clerical tasks, knowledge of office practices and procedures, ability to operate office equipment and technologies.
• Supervisory Aptitude: Some positions require supervisory experience or aptitude, including planning, organizing, scheduling, directing work, reviewing others, advising on problems, training subordinates, evaluating performance and disciplining when necessary.
• Substitutions Allowed: Relevant substitutions described in the Minimum Qualification Requirements apply.
• Keyboarding/Computer Skill: Some positions may require keyboarding proficiency and/or the ability to use computers and word processing and other software applications; 40 net words per minute.

Responsibilities

• Perform senior level clerical work involving a wide range of clerical and administrative tasks, evaluating information for conformance with requirements and interpreting laws, rules and regulations to determine disposition with judgment.
• Some positions may supervise and participate in performing complex clerical work comparable to Office Assistant III.

Job description

Recruitment Information

Recruitment Number 24-0100

The immediate vacancies are located in Lihue.

Salary: $3,471-$ 4,388 per month (SR-10, Step C to I)

Note: The starting monthly salary is at the minimum rate of pay advertised above.

This recruitment will be used to establish a list of qualified applicants to fill the current vacancies and may be used to fill future vacancies as they occur.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Perform senior level clerical work that involves a wide range of clerical functions where some originating and planning of work are required and/or a variety of highly complex clerical or administrative tasks that are primarily substantive in nature and requires evaluating information for conformance with established requirements and interpreting laws, rules and regulations in order to determine appropriate disposition and use of judgment because problems are often not covered by standard instructions or established techniques, systems or procedures; perform other related duties as assigned. Positions at this level carry out assignments independently, and accomplish work with substantial use of discretion and selectiveness in deviating from established processes and procedures. Some positions supervise and participate in performing complex clerical work comparable to the Office Assistant III.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization to Work ; The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Experience: Six months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.

Clerical Experience: Two years of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude: Possession of Supervisory Experience or Aptitude is required for some positions.

Supervisory experience must have included: 1) planning, organizing, scheduling, and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult work problems; 4) training and developing subordinates; and 5) evaluating their work performance, and disciplining them when necessary.

Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Keyboarding/Computer Skill: Some of the immediate positions may require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

Special Requirements

• Some positions may require the ability to lift and carry items of various weights with or without reasonable accommodation.

License: A valid driver's license is required for some positions. For these positions, a valid driver's license is required at the time of appointment.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.