Office Assistant II - Secondary

Alpine School District; Lehi (UT); Sur place; USD 19 000 - 26 000; Plein temps

Avantages offerts par ce poste

Insurance eligible

Hourly wage $16.62

Résumé du poste

Alpine School District is seeking an Office Assistant 2 to provide clerical and technical support at a school site in Lehi, UT. The role includes maintaining records, preparing reports, and communicating with internal and external stakeholders.

The position is non-contract and eligible for HBE insurance, with an hourly rate of $16.62 and 8-hour workdays. Primary duties involve processing documents, supporting master schedules, coordinating projects, handling payments, and delivering materials.

Qualifications

• Age 16+.
• High school diploma or equivalent.
• Job-related experience is desired.

Responsabilités

• Administers first aid and medications to students under supervision.
• Assists with processing documents, mailings and materials to disseminate information.
• Assists in developing master schedules to meet class size requirements.
• Attends department or in-service meetings for information gathering and sharing.
• Collects payments for events, fines, fees, and fundraisers.
• Coordinates assigned projects and activities for timely delivery of services.
• Distributes materials to ensure delivery to the addressee.
• Implements site processes and projects per guidelines and legal requirements.
• Maintains manual and electronic records for up-to-date information.
• Maintains inventory of supplies to ensure availability.
• Monitors students referred for illness or discipline for welfare and safety.
• Prepares correspondence, reports and other materials for documentation.
• Processes a variety of documents for dissemination in line with guidelines.
• Researches assigned topics to support department operations and accuracy.
• Responds to inquiries from parents, district staff, other schools and public for information and direction.
• Reviews release of students to authorized parents/guardians for safety.
• Schedules activities for counselors and administrators.
• Verifies student data for accuracy of records.
• Performs other duties as assigned to ensure efficient operations.

Formation

High school diploma or equivalent

Description du poste

Non-contract, HBE insurance eligible

Hourly rate: $16.62

Hours per day: 8

Contact Information

• Name: Brian Jolley
• Phone: [phone]
• Email: [e-mail]

The job of Office Assistant 2 is done for the purpose/s of providing clerical and technical administrative support to school site personnel;establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external sources.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements site processes and projects (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers; college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of site activities and processes; and providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Verifies student related data (e.g. grades, information, course-work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• age 16+
• High school diploma or equivalent.
• Job related experience is desired.