Office Assistant II- Juvenile Court

Clark County; États-Unis; Sur place; USD 32 000 - 41 000; Plein temps

Résumé du poste

Clark County Juvenile Court is seeking an Office Assistant II to support front-desk operations and court administration. You will provide reception coverage, assist the public by phone and in person, and manage documents, mail, and conference room scheduling.

This role supports accounts payable, reimbursements, and data entry with attention to detail. As part of the team, you will help maintain accurate records, process routine clerical tasks, and contribute to a respectful, efficient court

Qualifications

• Education and experience as described: high school diploma or GED plus clerical/reception experience.
• Experience with accounts payable or related financial processes is preferred.
• Ability to manage detailed clerical data and organize records.

Responsabilités

• Provide full-time reception coverage and greet the public.
• Assist the public by phone and in person and direct visitors.
• Process accounts payable and employee reimbursements; handle pcard reconciliation.
• Create and maintain documents and forms; manage inventory and supplies.
• Schedule conference rooms and distribute mail; maintain files and records.
• Handle detailed clerical assignments and internal requests.

Connaissances

Reception coverage

Customer service

Data entry

Organization

Phone and in-person assistance

Formation

High school diploma or GED

Outils

Word

Excel

Description du poste

Job Summary

Join Our Team and Make a Difference: Office Assistant II at Clark County Juvenile Court Are you looking for more than just a job? Do you want a career where you can contribute to your community and find a true sense of purpose? At Clark County Juvenile Court, we believe in the power of our team to shape the future. As a division of the Clark County Superior Court, we operate under the guiding principle that Diversity enriches everyone. We are dedicated to creating a safe, inclusive, and equitable environment for both our staff and the community we serve. If you share these values and are ready to make a tangible difference in the lives of young people and families,

Your Opportunity to Serve: As an Office Assistant II in our Juvenile Court, you will play a vital role in our mission to put our energy and resources into the future by focusing on what needs to be healed, repaid, and learned. You will be more than just an administrative professional; you will be a linchpin in our daily operations, directly supporting the administration of justice and providing essential services to the Clark County community.

Qualifications

What You’ll Do: Under the direction of the Office Manager, this position will be primarily responsible for reception coverage, accounts payable, administrative support, and customer service for the Juvenile Court Department. Your responsibilities will include:

• Full time reception coverage


• Assist the public by phone and in person


• Direct visitors


• Accounts Payable


• Employee Reimbursements


• Pcard Reconciliation


• Create and maintain documents and forms


• Work with detailed data


• Monitor and order inventory of goods and supplies


• Troubleshoot customer service or clerical issues


• Organize and maintain files and records


• Distribute mail


• Schedule conference rooms


• Process detailed clerical assignments and internal requests

Who You Are

You are a highly organized and detail-oriented individual with a passion for public service and a strong commitment to your community. You thrive in a team environment, possess excellent communication skills, and are adept at managing multiple priorities. You understand that becoming a public servant is a dedicated choice to serve the Clark County community faithfully, upholding the law and acting with integrity in all you do. Your consistent and reliable attendance will be essential to the smooth functioning of our court and our ability to serve those who need us.

Why Join Us

By joining Clark County Juvenile Court, you are choosing a career with a purpose. You will be part of a team that values diversity, inclusivity, and respect. You will contribute directly to enhancing the quality of life in our community by providing services with integrity, openness, and accountability – the core mission of the Clark County government. This is more than a job; it's an opportunity to make a real difference and be a part of something meaningful.

Must-Have Qualifications

Education and Experience: High school graduate or GED. Two years of clerical or reception experience that includes:

• Limited task supervision


• A range of office support functions


• Supply ordering


• Detailed data entry


• Customer service


• Experience in or support of Accounts Payable


• Other combinations of education or experience, which would demonstrate the ability to perform the work, may be considered.

Knowledge Of

• General office procedures and policies.


• Business English (grammar, spelling, punctuation).


• Filing and record-keeping procedures.


• Applicable laws and county codes relevant to the department.


• Bookkeeping methods and practices relevant to the position.


• Accounts payable processes.


• General business processes.

Ability To

• Maintain exceptional attendance and punctuality to ensure reliable support for court operations and the due process of all parties


• Effectively work with persons from all levels in the organization and diverse backgrounds including age, color, religion, national or ethnic origin, socioeconomic status, physical characteristics, sex, sexual orientation gender identity or gender expression.


• Establish and maintain cooperative and effective working relationships within a team environment


• Master unit processes and procedures


• Operate standard office equipment, computer software applications, telephones, fax and copy machines


• Ability to create documents, reports, spreadsheets, and correspondence from rough draft or oral instruction


• Ability to interpret detailed written procedures


• Effectively research and solve problems


• Apply sound judgement in making decisions in accordance with established policies, procedures, and regulations


• Interact professionally with the public


• Diffuse difficult or highly charged situations


• Follow oral and written instructions


• Communicate ideas effectively, both orally and in writing.


• Carries out other duties as assigned, with the understanding that all work contributes to the effective operations and mission of Juvenile Court.

Selection Process

Skills Testing: Top candidates may be asked to complete skill assessments such as Word, Excel, or other job-related applications.

Oral Interview: The interview will be job-related and may include, but not be limited to, the qualifications outlined in the job announcement. Candidates should be prepared for a panel interview format, and interviews may be held in person or via video conferencing.

Employment References may be conducted for the final candidates, including verification of education.

Background Check: A Clark County background check will be conducted.

**First review of applications will be Friday October 30th, 2026**

Examples of Duties

Duties may include but are not limited to the following:

• Provides information to the public or other employees by phone or in person to ensure compliance and an understanding of the agency rules, regulations, or functions; listens to questions and explains procedures according to agency guidelines or refers clients to appropriate source.


• Greets visitors and directs them to the proper person or section; responds to routine inquires by phone or face to face; fulfills requests for publications or office supplies; makes necessary arrangements for travel and prepares travel vouchers for staff.


• Performs counter work; receives and processes a variety of forms and applications, determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered.


• Provides information and explains departmental procedures in response to questions raised by the public served.


• Issues documents such as licenses, permits, registrations and receipts.


• Uses computer software applications and equipment to prepare and complete forms, memos, reports, text and correspondence for managers or supervisors from rough draft, dictation equipment, handwritten copy or oral instruction.


• May use standard electronic typewriter for completion of forms.


• Effectively operates complex equipment and office machinery which may include computer PC applications, printers, programmable typewriters, electronic transcribers, facsimile machines and other data entry machines; may serve as department liaison with service and vendor personnel when problems occur; reconciles routine problems by consulting technical manuals.


• Maintains databases for tracking departmental/program information and produces complex reports from database as required and necessary; uses spreadsheets to track, analyze and report quantitative information.


• Using various computer applications, creates templates, spreadsheets, macros, presentation materials, slides, charts and graphics.


• Organizes and maintains subject matter files and records and retrieves information, files, documents and records as needed.


• Produces complex reports from data.


• Assures that record disposition schedules are adhered to and that files are kept orderly and current.


• Originates procedural correspondence such as letters of transmittal, routine notices, and responses to requests for information which are readily available by reference to office records.


• Processes requisitions and vouchers received through departmental business transactions; places orders from requisitions and validates payments received.


• Performs timekeeping functions for work unit of department, i.e., completes time records, computes time worked and posts to master timesheet; maintains leave status records and monitors and analyzes leave records.


• Maintains simple bookkeeping, financial and statistical records where no technical accounting knowledge is required.


• Receives, receipts and calculates various payments, fees and fines; makes proper distribution and manually records entries or codes incoming material for automated data entry or further clerical processing.


• Takes minutes at meetings; performs follow-up clerical procedures between meetings and groups.


• Assists in specially assigned or periodic data searches to develop or recover information from standard and non-standard sources.


• Assists in the compliance and evaluation of such data to meet defined objectives.


• Orders, maintains and distributes stocks, supplies and inventories.


• Conducts related price surveys when required.


• Coordinates and organizes meetings, activities and functions.


• Sets up rooms and equipment when required.


• May work with the public, clients, other departmental personnel or staff of other businesses in order to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.


• Processes a variety of moderately difficult to complex paperwork including expense reports, petty cash requests, purchase orders, invoices, etc.


• Assists in developing general office procedures and processes.


• Performs related duties as required.

Salary Grade

M3.5 Salary Range $23.08 - $30.00- per hour

Close Date Open Until Filled

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

• medical


• vision


• dental insurance


• paid leave


• flexible spending accounts


• life insurance


• long-term disability


• retirement


• deferred compensation

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF). Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/.

About Clark County

With its great natural beauty, Clark County, Washington, always has attracted people and businesses. We welcome those who visit and settle here, providing fresh perspectives, growing diversity and vibrant energy. Our forward-looking community is framed by the scenic Cascade Range to the east and the majestic Columbia River to the south and west. The area is a picturesque place to work, play, and live. Named for Captain William Clark of Lewis and Clark Expedition fame, our county is one of the fastest growing regions in Washington state and the Portland, Oregon, metropolitan area. Today, more than 467,000 people call Clark County home. Clark County government works to enhance the quality of life for all of our diverse community by providing services with integrity, openness and accountability. We are one of the county's largest employers, providing a wide range of rewarding careers for about 1,570 people.

Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process. Some recruitments may require the following: Assessment, Cover Letter, Practical Exam, Evidence of a valid driver’s license, Criminal Background Check or other requirements. Oral Interviews are conducted with a panel of interviewers. If you are selected for an interview you will be contacted by the hiring department. Employment References may be conducted for the final candidates, including verification of education. You can get more information about job descriptions, pay schedule and employee benefits on the Clark County Human Resources website at www.clark.wa.gov/human-resources.