Office Assistant II

We Energies (WE); Oak Creek (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

We Energies in Oak Creek, WI is seeking an Office Assistant II to provide administrative and operational support for plant operations and shared services. Responsibilities include scheduling, timekeeping and payroll support, and maintaining personnel records, with coordination of meetings and events.

The role requires proficiency with Microsoft Office, strong organization, and the ability to work with represented employees under union contracts.

Qualifications

• Experience with Microsoft Office applications, including Word and Excel.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Strong attention to detail and ability to work independently with limited supervision.
• Effective written and verbal communication skills and the ability to work collaboratively with employees, supervisors, and other departments.
• Ability to interpret and apply established policies, procedures, work rules, and contractual requirements.
• Demonstrated administrative experience involving employee records, scheduling, timekeeping, payroll, or similar functions is preferred.
• Experience supporting a represented/union workforce and working with collective bargaining agreements is preferred.

Responsibilities

• General Office and Administrative Support – 20%: Process incoming/outgoing mail, file and maintain documents, maintain personnel files, prepare/maintain correspondence, coordinate meetings/events, provide backup admin support, support plant leadership, and handle confidential information.
• Employee Scheduling, Timekeeping and Payroll Support – 70%: Maintain/modify timesheets, review timekeeping for accuracy, manage time-worked/vacation schedules, maintain SNAP scheduling data, assist HR with FMLA rules, handle overtime call-outs, answer scheduling/payroll questions, learn union contracts.
• Operational and Department Support – 10%: Maintain training records, train staff on processes, maintain qualification/skills data, provide admin support to plant operations, assist with scheduling/workforce records, coordinate cross-department information, participate in special projects, protect confidentiality.

Skills

Strong organizational skills

Attention to detail

Independent work

Effective written and verbal communic

Ability to interpret policies

Tools

Microsoft Office

Word

Excel

Job description

Career Opportunities: Office Assistant II (7018)

We Energies , a subsidiary of WEC Energy Group, is seeking a Office Assistant II in our Oak Creek, Wisconsin location. This position is represented by Local 2150.

Job Summary

Provide administrative and operational support to plant operations, plant maintenance and other business functions. Responsibilities include employee scheduling, timekeeping and payroll support, overtime administration, maintaining personnel and training records, document and records management, and general office administration. This position regularly works with represented employees and supervision and requires an understanding of applicable union agreements, work rules, and scheduling practices. Responsibilities also include the use of advanced office and business software applications.

Job Responsibilities

General Office and Administrative Support – 20%

• Process incoming and outgoing mail, including interoffice, electronic, and U.S. external mail.
• Sort, file, and maintain company documents and appropriate filing systems.
• Maintain personnel files and other employee records.
• Prepare, process, and maintain correspondence, reports, forms, and other business documents.
• Post and distribute plant-wide communications and information.
• Provide backup administrative support for the Secretary and other Office Assistant II positions within Power Generation.
• Coordinate and support plant meetings, luncheons, and other events as needed.
• Provide administrative support to supervisors and plant leadership as needed.
• Perform other administrative and operational support duties as assigned.

Employee Scheduling, Timekeeping and Payroll Support – 70%

• Maintain and modify employee timesheets and process timesheets through payroll.
• Review timekeeping information for accuracy and assist in resolving timekeeping and payroll-related discrepancies.
• Maintain employee time-worked and vacation schedules and associated records.
• Maintain represented employee schedules, qualifications, and skills within the SNAP scheduling application.
• Work closely with HR to fulfill FMLA company rules.
• Perform daily and weekly overtime call-outs for represented employees in accordance with applicable scheduling practices and union agreements.
• Maintain accurate overtime and scheduling records.
• Support supervisors and employees with scheduling, timekeeping, payroll, and overtime-related questions.
• Develop and maintain a working knowledge of applicable union contracts, work rules, and procedures to support accurate scheduling, overtime administration, and timekeeping.

Operational and Department Support – 10%

• Maintain employee training records and documentation.
• Train new and existing employees on applicable administrative processes, systems, and procedures.
• Assist with maintaining accurate employee qualification and skills information within applicable systems.
• Provide administrative support for plant operations, plant maintenance and other departments as required.
• Assist supervision with employee scheduling, workforce records, and other administrative needs.
• Coordinate and communicate information across departments to support daily plant activities.
• Assist with special projects and other assignments as needed.
• Maintain confidentiality when handling employee, payroll, personnel, and other sensitive business information.

Minimum Qualifications

• For positions in some locations, applicants must comply with DOT Part 199 Pipeline drug andalcohol testing requirements.

Preferred Qualifications

• Experience working with Microsoft Office applications, including Word and Excel
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records
• Strong attention to detail and ability to work independently with limited supervision
• Effective written and verbal communication skills and the ability to work collaboratively with employees, supervisors, and other departments
• Ability to interpret and apply established policies, procedures, work rules, and contractual requirements
• Demonstrated administrative experience involving employee records, scheduling, timekeeping, payroll, or similar functions is preferred
• Experience supporting a represented/union workforce and working with collective bargaining agreements is preferred

Testing requirements

Basic Clerical Aptitude test (BCAB): Ability to classify information according to preset rules; spelling and grammar; basic mathematics; filing and sorting information.

Test: Basic Data Entry (BDE): Entering data from paper copy onto fixed-formatted screens.

Test: Basic Keyboarding - Typing (BKEY): Speed and accuracy typing from paper copy. SPEED OF 41 WORDS PER MINUTE IS REQUIRED.

End Date:09/04/2026

The pay range reflects the minimum and maximum for the position at the time of posting and may be modified in the future. The starting salary/pay within the pay range will be based on several factors, as applicable, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, shift, travel requirements, collective bargaining agreements, and business and organizational needs. At WEC Energy Group, it is not typical for an individual to be hired at or near the top of the range for their role.

WEC Energy Group will only employ those who are legally authorized to work in the United States. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

WEC Energy Group and its subsidiaries are Equal Opportunity Employers. As a result, all qualified applicants will receive equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status. The Company also complies with all applicable federal, state and local laws that require it to take affirmative action.