Office Assistant / Human Resources Admin

Senior Helpers; Santa Fe (NM); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid Time Off

Pay On Demand

Bonus Opportunities

401K

Job summary

Senior Helpers in the United States is seeking a Caregiver Onboarding Coordinator to organize processes, ensure compliance, and create a smooth start for new hires. You will coordinate interviews, verify I-9s, run background checks, and set up payroll and training so caregivers are ready for their first client.

This role emphasizes attention to detail, confidentiality, and strong communication as you collaborate with office leadership to welcome caregivers and support our mission of

Qualifications

• Experience in HR, Recruiting, or Caregiver onboarding preferred.
• Organized, tech-savvy, and capable of managing multiple systems and checklists.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Conduct caregiver interviews and determine hiring eligibility.
• Complete I-9 verification and ensure federal/state requirements are met.
• Initiate and monitor background checks for all new hires.
• Set up caregivers in our payroll system and online learning platform.
• Assign and track completion of mandatory online training.
• Ensure caregivers are enrolled in timekeeping systems and know how to clock in/out.
• Maintain accurate digital records for compliance and reporting.
• Serve as first point of contact for onboarding-related questions from caregivers.
• Collaborate with office leadership to ensure caregivers are ready for their first shift.

Skills

HR onboarding experience

Tools

Payroll system

Online learning platform

Timekeeping systems

Job description

Join Our Team and Help Build a Compassionate Workforce that Cares for Seniors at Home

Are you someone who thrives on organizing processes, ensuring compliance, and creating a smooth start for new hires? If you're passionate about helping people and want to work in a role that truly makes a difference in your community, we invite you to apply for our Caregiver Onboarding Coordinator position.

At Senior Helpers, we empower seniors to age in the comfort of their homes—supported by a reliable and caring team. You’ll play a vital role in ensuring our caregivers are ready, trained, and supported from the moment they apply to the moment they care for their first client.

Enjoy Our Benefits:

• Health, Dental, and Vision Insurance
• Paid Time Off
• Pay On Demand
• Bonus Opportunities
• 401K

Why Work for Senior Helpers?

Certified Great Place to Work®Our team members agree: Senior Helpers is a supportive, meaningful workplace.

AutonomyYou’ll have independence in your daily work, backed by a team that trusts you.

Variety & ImpactFrom interviews to tech setup—you’ll never be bored and your work directly supports seniors and caregivers alike.

What Will You Do as a Caregiver Onboarding Coordinator?

Conduct caregiver interviews and determine hiring eligibility.

Complete I-9 verification and ensure all federal/state requirements are met.

Initiate and monitor background checks for all new hires.

Set up caregivers in our payroll system and online learning platform.

Assign and track completion of mandatory online training.

Ensure caregivers are properly enrolled in timekeeping systems and understand how to clock in/out.

Maintain accurate digital records for compliance and reporting.

Serve as a first point of contact for onboarding-related questions from caregivers.

Collaborate with office leadership to ensure caregivers are ready for their first shift.

What We’re Looking For:

Experience In HR, Recruiting, Or Caregiver Onboarding Preferred.

Organized, tech-savvy, and comfortable managing multiple systems and checklists.

Excellent communication and customer service skills.

Ability to maintain confidentiality and manage sensitive information professionally.

Knowledge of caregiver compliance requirements is a plus.

Strong attention to detail and time management skills.

Ability to pass a criminal background check.

About Senior Helpers:

Since 2002, Senior Helpers® has led the way in compassionate, in-home care for seniors across the U.S. Our mission is simple: to improve the quality of life for our clients, their families, and our employees. We support seniors living with dementia, chronic conditions, or those simply needing companionship.

Senior Helpers is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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