Office Assistant / Human Resources Admin

Senior Helpers; Santa Fe (NM); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Paid Time Off

Pay On Demand

Bonus Opportunities

401K

Job summary

Senior Helpers in Santa Fe, NM is hiring a Caregiver Onboarding Coordinator to streamline caregiver onboarding from application to first shift. You will conduct interviews, verify I‑9, initiate background checks, and set up payroll and learning access for new hires.

The role emphasizes organized processes, confidentiality, and effective communication with caregivers and office leadership to ensure a smooth start and compliance across federal and state requirements.

Qualifications

• Experience in HR, recruiting, or caregiver onboarding preferred.
• Organized, tech‑savvy, and able to manage multiple systems and checklists.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Conduct caregiver interviews and determine hiring eligibility.
• Complete I‑9 verification and ensure federal/state requirements are met.
• Initiate and monitor background checks for all new hires.
• Set up caregivers in our payroll system and online learning platform.
• Assign and track completion of mandatory online training.
• Ensure caregivers are enrolled in timekeeping systems and know how to clock in/out.
• Maintain accurate digital records for compliance and reporting.
• Serve as a first point of contact for onboarding questions from caregivers.

Skills

HR onboarding

Onboarding processes

Communication

Confidentiality

Background checks

Time management

Tools

Payroll system

Learning platform

Job description

Join Our Team and Help Build a Compassionate Workforce that Cares for Seniors at Home

Are you someone who thrives on organizing processes, ensuring compliance, and creating a smooth start for new hires? If you're passionate about helping people and want to work in a role that truly makes a difference in your community, we invite you to apply for our Caregiver Onboarding Coordinator position.

At Senior Helpers, we empower seniors to age in the comfort of their homes—supported by a reliable and caring team. You’ll play a vital role in ensuring our caregivers are ready, trained, and supported from the moment they apply to the moment they care for their first client.

Enjoy Our Benefits:

• Health, Dental, and Vision Insurance
• Paid Time Off
• Pay On Demand
• Bonus Opportunities
• 401K

Why Work for Senior Helpers?

Certified Great Place to Work

AutonomyYou’ll have independence in your daily work, backed by a team that trusts you.

Variety & ImpactFrom interviews to tech setup—you’ll never be bored and your work directly supports seniors and caregivers alike.

What Will You Do as a Caregiver Onboarding Coordinator?

• Conduct caregiver interviews and determine hiring eligibility.
• Complete I-9 verification and ensure all federal/state requirements are met.
• Initiate and monitor background checks for all new hires.
• Set up caregivers in our payroll system and online learning platform.
• Assign and track completion of mandatory online training.
• Ensure caregivers are properly enrolled in timekeeping systems and understand how to clock in/out.
• Maintain accurate digital records for compliance and reporting.
• Serve as a first point of contact for onboarding-related questions from caregivers.
• Collaborate with office leadership to ensure caregivers are ready for their first shift.

What We’re Looking For:

• Experience In HR, Recruiting, Or Caregiver Onboarding Preferred.
• Organized, tech-savvy, and comfortable managing multiple systems and checklists.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and manage sensitive information professionally.
• Knowledge of caregiver compliance requirements is a plus.
• Strong attention to detail and time management skills.
• Ability to pass a criminal background check.

About Senior Helpers:

Since 2002, Senior Helpers has led the way in compassionate, in-home care for seniors across the U.S. Our mission is simple: to improve the quality of life for our clients, their families, and our employees. We support seniors living with dementia, chronic conditions, or those simply needing companionship.

Senior Helpers is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.