Office Assistant (Full-time)

City of Grants Pass, Oregon; Grants Pass (OR); On-site; USD 42,000 - 48,000; Full time

Job summary

City of Grants Pass is seeking a detail-oriented, independent professional to support the Fleet Division within the Public Works Department. The successful candidate will handle accounts payable, purchase orders, and fleet-related data, while ensuring timely invoicing and policy compliance. The position is full-time, Monday through Friday, 8:00 a.m.

to 5:00 p.m., on-site. A high school diploma or GED with office experience and a valid Oregon Class C driver’s license are required, with a

Qualifications

• High School Diploma or GED with two years of general office experience, including customer service, or an equivalent combo.
• Oregon Driver’s License – Class C with acceptable driving record.
• Certification of 40 words per minute at 95% accuracy keyboarding skills.

Responsibilities

• Process accounts payable, purchase orders, and requisitions for fleet vendors.
• Import and reconcile fuel data and incidentals using Collective Data.
• Maintain motor pool usage logs and incidental cost tracking.
• Coordinate vehicle documentation, vendor statements and monthly invoice deadlines.
• Schedule fleet pool vehicles, address user issues, and enforce return and fueling policies.
• Manage contract routing, records management and scheduling meetings.

Skills

Accounts payable

Data entry

Customer service

Vendor coordination

Education

High School Diploma or GED

Tools

Microsoft Excel

Collective Data

General office software

Job description

About The PositionJoin the Public Works Department as we look for an independent, proactive individual to assist our Fleet Division. If you excel at details, enjoy working with computers, and are ready to grow in a new position, this could be a great fit for you.

Primary Responsibilities Include

• Processing accounts payable, purchase orders, and requisitions for fleet-related vendors;
• Importing and reconciling fuel data and incidentals, utilizing Collective Data;
• Maintaining motor pool usage logs and incidental cost tracking;
• Coordinating vehicle documentation, vendor statements and monthly invoice deadlines;
• Scheduling fleet pool vehicles, addressing user issues, and ensuring compliance with return and fueling policies; and
• Managing contract routing, management of records and scheduling meetings.

Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site.

The City of Grants Pass is a High Performance Organization that has a well-defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community\'s goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service.

If you are an individual who appreciates a collaborative team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

Minimum Qualifications

A High School Diploma or GED, and two years of general office experience including customer service experience are required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those in the job description.

Licensing Requirements

• Oregon Driver’s License – Class C with an acceptable driving record
• Certification of 40 words per minute at 95% accuracy keyboarding skills.

Note: How to Apply materials were available but have been removed from this formatted description.

Direct Deposit

Employees may voluntarily elect to have their paycheck electronically deposited in their bank(s) of choice.

All employees, excluding those classified as management and therefore “at will”, are required to a serve a trial service period. Most positions require the incumbent serve a 12-month trial service period. Uncertified Police Officers and Dispatchers will be required to serve an 18-month trial service period. Some benefits identified in this summary become available upon satisfactory completion of said period.

Collective Bargaining Agreements Are Located At
https://www.grantspassoregon.gov/184/Human-Resources

We appreciate your interest in becoming a member of the City of Grants Pass\' team. Working in service of our citizens and community is important and we value your time and effort to complete the application process. These questions should be answered accurately and thoroughly based on your work history. If you are requesting veteran\'s preference, indicate that you are a veteran AND upload a copy of your DD214 or veteran administration letter indicating your disabled status if applicable. Veteran preference documentation must be submitted by the closing of the announcement. I have read and understood all of the information listed above.