Office Assistant for Accounting and Project Managers

Marjan Stone; Spring Valley (CA); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company in the industry is seeking an exceptional Office Assistant to provide vital support for office processes. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to manage administrative tasks effectively. This full-time position in Spring Valley offers a dynamic work environment focused on both teamwork and individual accountability.

Qualifications

• Excellent written and verbal communication skills.
• Strong time-management and multitasking abilities.
• Ability to maintain confidentiality of company information.

Responsibilities

• Manage the front-desk and reception areas, serving as the first point of contact.
• Perform general administrative tasks such as answering phone calls and emails.
• Coordinate office supplies and maintain the organization of communal areas.

Skills

Communication Skills

Time Management

Multitasking

Customer Service

Attention to Detail

Education

High School Diploma or Equivalent

Tools

Office Applications

Job description

Full Time

Spring Valley, CA

On-site

Office Assistant Job Description

At Marjan Stone, we owe our success to people and processes. The office assistant provides vital support for both, so we’re currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.

Objectives of this role

• Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout
• Coordinate internal and external resources for expediting workflows
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Achieve organizational goals while adhering to best practices
  
  

Responsibilities

• Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Help showroom visitors and help them find what they need to make the sale a reality.
• Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars
• Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas
• Order office supplies, stock supply stations, and ensure equipment is operable
• Maintain filing system, contacts database, employee lists, and inventories
• Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events
  
  

Requirement

• Ability to sell simple showroom products to our customers.
• Good customer service personality.
• Proven success in office coordination
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• High school diploma or equivalent
  
  

Preferred Skills And Qualifications

• Experience in coordinating budgets and expenses
• Experience in helping to develop internal processes and filing systems
• Ability to move 50 pounds, bend, stretch, and stand for extended periods