Office Assistant (Elementary or Middle School)

Fort Worth ISD; Harrisburg (Dauphin County); On-site; USD 35,000 - 45,000; Full time

Job summary

A local school district is seeking an Office Assistant for its elementary or middle schools, responsible for providing efficient copy and print services, greeting visitors, and maintaining office equipment. The role requires at least one year of clerical experience and prefers bilingual candidates. This is a full-time position with a commitment to providing excellent customer service in a school environment.

Qualifications

• 1 year clerical, secretarial, or customer service experience; 2 years preferred.
• Bilingual (English/Spanish) preferred in some settings.

Responsibilities

• Provide copy and print services as campus copy clerk and receptionist.
• Greet visitors and clients, ensuring a positive experience.
• Maintain and operate office equipment and assist with document filing.

Skills

Office procedures

Data entry

Interpersonal relationships

Google Suite

Microsoft Office 365

Education

Accredited High School diploma, GED, or equivalent

Tools

Standard office equipment

Computer

Job description

Office Assistant (Elementary or Middle School) – Job ID 7342

Position Type: Supporting - Administrative Associates

Post Date: 4/14/2026

Location: TBD

Reports to: Campus Principal

Pay Grade: 701

Duty Days: 187 (Traditional) or 212 (ELEVATE/ACE)

FLSA Status: Non-Exempt

Position Purpose

Serves as campus copy clerk and receptionist. Provides efficient and accurate copy and print services; responds to inquiries from staff, students, parents, and the public; provides requested information and/or referral to the appropriate parties; directs visitors.

Essential Job Functions

• Greets visitors and clients, ensuring a positive experience and proper assistance.
• Answers incoming calls from employees, community members, and others; provides general information and refers callers appropriately.
• Performs copy and print tasks according to established procedures, ensuring high‑quality reproductions.
• Maintains and operates copy machines, printers, and related equipment, including troubleshooting, routine maintenance, and requesting supplies.
• Organizes and prioritizes copy and print requests, ensuring timely completion and delivery.
• Reviews documents for accuracy, completeness, and legibility before reproducing; corrects errors as needed.
• Follows confidentiality protocols to safeguard sensitive information during copying and printing.
• Handles incoming and outgoing mail, including sorting, distributing, and preparing materials for shipment.
• Assists with document filing, archiving, and record keeping for easy retrieval.
• Collaborates with colleagues to provide excellent customer service and resolve issues.
• Maintains an organized and clean work area, including storage and disposal of printed materials and supplies.

Safety

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques for lifting, climbing and operating equipment.
• Corrects unsafe conditions in the work area and reports any conditions that are not immediately correctable to supervisor.

Personal Work Relationships

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct, and work ethic.
• Demonstrates high quality customer service and builds rapport with consumers.
• Demonstrates cultural competence, respects colleagues, and promotes teamwork.

Other Duties as Assigned

Performs all job‑related duties as assigned and in accordance with Board rules, policies, and regulations. Complies with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

• Knowledge of office procedures, spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques.
• Knowledge of using software in a school administration environment, including ERP software.
• Intermediate skill with Google Suite and Microsoft Office 365 (Outlook, Word).
• Skill in accurate data entry and mathematical calculations.
• Skill in identifying ways to help people.
• Skill in interpersonal relationships, tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process confidential information with discretion.
• Ability to organize and coordinate work, prioritizing multiple deadlines.
• Ability to communicate effectively in oral and written forms.
• Ability to engage in self‑evaluation for performance and professional growth.
• Ability to establish and maintain cooperative working relationships.

Travel Requirements

Travels to school district buildings and professional meetings as required.

Physical & Mental Demands and Work Hazards

• Tools/Equipment Used: Standard office equipment, computer, and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, keyboarding, mouse use; occasional reaching.
• Lifting: Occasional light lifting and carrying (<15 lbs).
• Environment: Office setting; occasionally irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance required.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience: 1 year clerical, secretarial, or customer service experience (2 years preferred).
• Language: Bilingual (English/Spanish) preferred in some settings.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.