Office Assistant BD

Simera; San Francisco (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Simera in San Francisco is seeking an Office Assistant to provide administrative support and help ensure daily operations run smoothly. The ideal candidate is organized, proactive, and comfortable handling documents, schedules, and communications.

You will manage emails, coordinate meetings, prepare reports, and assist with invoices and office supplies. This role supports team members and maintains an organized work environment, with opportunities to improve processes.

Qualifications

• Strong verbal and written communication skills.
• Detail-oriented and organized in handling documents and schedules.
• Experience with typical office admin tasks and correspondence.
• Proficient with Google Workspace or MS Office.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Google Workspace

Microsoft Office

Data entry

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a highly organized, reliable, and proactive Office Assistant to provide administrative support and help ensure that daily office and business activities run smoothly. The ideal candidate is detail-oriented, professional, and comfortable managing documents, schedules, communications, data, and routine administrative tasks while supporting team members and maintaining an organized work environment.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency withGoogle Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data entry and documentation skills.
• Ability to communicate professionally with internal teams and external contacts.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and organized approach.

Requirements

• Previous experience inoffice administration, administrative support, office assistance, coordination, or a similar role.
• Experience managing documents, schedules, emails, data, and routine administrative tasks.
• Strong computer and digital skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote or office-based teams.
• Reliable internet connection and a suitable setup for remote work when applicable.
• Professional, dependable, proactive, and detail-oriented attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

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