Office Assistant (Academic Affairs)

The Johns Hopkins University; Baltimore (MD); On-site; USD 22,041 - 34,440; Full time

Job summary

The Johns Hopkins University seeks an Office Assistant in the Johns Hopkins Bloomberg School of Public Health to provide general clerical and administrative support for the designated office. Responsibilities include calendar management, travel arrangements, filing, data entry, and assisting with correspondence and grant proposals.

Typical duties cover event coordination, mail handling, and visitor support.

Qualifications

• High school diploma or graduation-equivalent required.
• Six months of related experience required.
• Additional education may substitute for required experience per JHU policy.

Responsibilities

• Maintain calendar and schedule appointments and meetings.
• Complete requests for office supplies and equipment.
• Assist with preparation of correspondence, manuscripts, and grant proposals.
• Type, format, edit, and proof materials and communications.
• Support coordination and execution of special events.
• Make routine travel and hotel accommodations.
• Organize and maintain paper and electronic files.
• Perform data entry.
• Open, sort and screen mail.
• Support and organize various office activities and priorities.
• Collect documents and scan into digital formats.
• Resolve inquiries and advise on university procedures as needed.
• Greet and assist visitors and customers.
• Answer telephone, screen callers, and relay messages.

Skills

Calendar Management

Customer Service

Data Entry

Electronic Office Tools

Event Coordination

Office Procedures

Oral and Written Communications

Record Keeping

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Department of Academic Affairs at the Johns Hopkins Bloomberg School of Public Health is seeking an Office Assistant. The Office Assistant provides general clerical and administrative support to the assigned office or department.

Specific Duties & Responsibilities

• Maintain calendar and schedule appointments and meetings.
• Complete various requests for office supplies and equipment.
• Assist with preparation of correspondence, manuscripts, and grant proposals.
• Type, format, edit, and proof materials and communications.
• Support the coordination and execution of special events.
• Make routine travel and hotel accommodations.
• Organize and maintain paper and electronic files.
• Perform data entry.
• Open, sort and screen mail.
• Support and organize various office activities and/or priorities.
• Collect documents and scan physical documents into digital formats.
• Resolve inquiries and advise on university procedures as needed.
• Greet and assist visitors and customers.
• Answer telephone, screen and assist callers, and relay messages.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Six months of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Technical Qualifications & Specialized Certifications

• Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level Of Proficiency

• Calendar Management - Developing
• Customer Service - Developing
• Data Entry - Developing
• Electronic Office Tools - Developing
• Event Coordination - Developing
• Office Procedures - Developing
• Oral and Written Communications - Developing
• Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Office Assistant

Role/Level/Range: ATO 37.5/02/OC

Starting Salary Range: $15.70 - $25.25 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday to Friday: 8:30am – 5:00pm

FLSA Status: Non-Exempt

Location: Remote

Department name: JHSPH Institutional Review Board Office

Personnel area: School of Public Health