Office Assistant 3 - Spokane SAU

State of Washington; Spokane (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Vacation days

Sick leave

Holidays

Personal leave

FSA

DCAP

DCP

Job summary

State of Washington in Spokane, WA is seeking a full-time Office Assistant 3 for the Community Corrections Division. The position, based at the Spokane SAU, is non-permanent for about six months with a monthly salary range of $3,849.00 to $5,124.00.

Under supervision, the OA3 will perform complex clerical tasks, manage files, and handle reception duties including data entry in OMNI and OnBase. Normal hours are Monday–Friday, 8:00 am–5:00 pm.

Qualifications

• High school diploma or GED equivalence.
• Six months of clerical experience with basic knowledge of Word, Outlook, and Excel.

Responsibilities

• Greet and direct clients, general public, and stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Ensure the main entry door is unlocked at 8:00 am and locked at 5:00 pm.
• Assist the Special Needs Unit (SNU), as needed.
• Provide general clerical support and manage electronic and physical files.
• Enter and retrieve data from systems such as OMNI and OnBase.

Skills

Reception duties

Microsoft Office

Education

High school diploma or GED

Tools

OMNI

OnBase

Job description

Office Assistant 3 (OA3)

Community Corrections Division

Spokane, WA

[DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00]

DOC's mission is to improve public safety by positively changing lives.

Our agency is looking to fill a full-time, non-permanent Office Assistant (OA3) position within the Community Corrections Division.

This position works for the Spokane Special Assault Unit (SAU) located at 1717 West Broadway, Spokane, WA 99201. This non-permanent (temporary) appointment is expected to last about six months.

The Spokane SAU supervises a caseload of registered individuals who have been convicted of a sex offense by the Superior Court. Exposure to sensitive material is common.

Under general supervision from the Administrative Assistant 4 (AA4), this position performs file management and routine, advanced clerical support tasks for the AA4, Community Corrections Supervisor (CCS), and Community Corrections Officers (CCOs). Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Primary receptionist for the unit.

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Ensure the main entry door is unlocked at 8:00 am; and the door is locked at the close of business at 5:00 pm.
• Assist the Special Needs Unit (SNU), as needed

Provide general clerical support.

• Manage electronic and physical files.
• Enter and retrieve data from various systems, such as Offender Management Network Information (OMNI) and OnBase.

Required Qualifications

• High school diploma or GED equivalent.
• Six months of clerical experience with a basic knowledge of Microsoft Office programs to include Word, Outlook, and Excel.

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to file, use proper grammar, punctuation, and spelling.
• Ability to effectively communicate verbally and in writing with coworkers, the public, and criminal justice agencies/stakeholders.

Desirable Qualifications

• Two years of clerical experience with a basic knowledge of Microsoft Office programs to include Word, Outlook, and Excel.
• Possess an unrestricted driver's license valid in the state of Washington.
• Customer service and/or front counter experience.
• Experience with a multi-line phone system.

Vision

Working together for safer communities.

Mission

Improving public safety by positively changing lives.

Our Commitment

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency, visit our Mission & Vision.

The WA State Department of Corrections (DOC) is an equal opportunity employer

and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
  • First and Last name
  • Title (include their relationship to you, for example: Field Administrator, former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of the reference's organization)
• Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
• Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
• Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
• Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
• Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9’s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
• Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from www.wes.org and www.aice-eval.org.
• Represented position: This position is represented by the Washington Federation of State Employees (WFSE).

What We Offer

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred CompensationProgram (DCP)
• And more! Visit our benefits page for more information.

Retirement Options

State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call 800-547-6657.

For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.