Office Assistant 3 - SCCC

State of Washington; Aberdeen (WA); On-site; USD 67,451,000 - 89,343,000; Full time

Benefits offered by this job

Up to 25 paid vacations days a year

Generous retirement plan

Flexible benefits

Job summary

Washington State Department of Corrections seeks an Office Assistant 3 at Stafford Creek Corrections Center in Aberdeen, WA. The role supports Health Services by requisitioning and maintaining unit supplies and handling clerical tasks in a corrections environment.

Expected duties include managing inventory, processing purchase orders, and maintaining filing systems. Requires typing 40 wpm, basic IT skills, and ability to multi-task in a high-paced setting.

Qualifications

• Typing speed of at least 40 words per minute.
• Strong word processing and spreadsheet skills needed.
• Ability to multitask in a fast-paced environment.
• Maintain confidentiality and follow DOC policies and guidelines.

Responsibilities

• Manage requisition, issuance, and inventory of Health Services Unit supplies.
• Handle calls and emails within approved authority.
• Prepare fiscal documents and process purchase requisitions and invoices.
• Maintain electronic databases and filing systems for procurement.

Skills

Typing 40 wpm

Word processing

Spreadsheets

Multi-tasking

Communication

Education

High School Diploma or equivalent

Tools

Job description

Office Assistant 3

Stafford Creek Corrections Center

Aberdeen, Washington

Hourly Salary: $23.54-$31.18

Monthly Salary: $4,096.00-$5,425.00

Schedule: 7:00am-3:30pm (0700-1530) Monday-Friday (Saturday/Sunday off)

The Washington State Department of Corrections is seeking a highly motivated and qualified individual for the Office Assistant 3 position at the Stafford Creek Corrections Center in Aberdeen, WA.

The mission of Stafford Creek Corrections Center Health Services Department is: To provide necessary, comprehensive, quality health services to incarcerated individuals assigned to Stafford Creek Corrections Center and to promote their wellness in preparation for return to the community.

Under the direct supervision of the Health Services Manager 2, this incumbent supports that mission by being responsible for the requisition, issue, and maintenance of supplies for the Health Services Unit. This incumbent also performs other delegated clerical duties as assigned/needed as a positive member of an overall team of Correctional Health Services Support Staff.

The mission of the Department of Corrections is to 'improve public safety by positively changing lives. For additional information visit our website at doc.wa.gov

Requisition of all medical and clerical supplies needed to run the OPU/IPU clinics:

• Requisition, issue and maintenance of all supplies for the Health Services Unit.
• Create callout for individuals who need to receive supplies, to include resolving those appointments.
• Ensure supply and equipment requirements are fulfilled for the Health Services Unit.
• Manage requisitions, installation, maintenance and removal of medical and office equipment.
• Store and distribute new equipment.
• Maintain an adequate inventory of all medical and office supplies receiving and obtaining supplies from designated vendors.
• Organize and conduct annual, quarterly and monthly reviews of supply inventory.
• Monitor daily count of syringes, needles and hazardous instruments to ensure accuracy.
• Perform physical count once a week.
• Maintain storage and disposal of surplus or damaged equipment and supplies.
• Email inquiries as well as handle calls and inquiries within approved area of authority.

TRACKS, Purchase Requests (PR), Purchase Orders and SITRs:

• Prepare, reviews, verifies and processes fiscal documents such as vouchers, purchase requests and invoices.
• Receive and audits inventory.
• Reviews and verifies fiscal reports for accuracy, investigates and corrects errors to ensure compliance with established DOC and SCCC procedures and policies.

Establishes and maintains electronic databases (or filing systems):

• To support supply control, establish and maintain complex electronic or manual file systems or database files.
• Prepare and review purchase requisitions for processing.
• Reconcile invoice pricing, quantity and delivery discrepancies as they apply to corresponding purchase orders.
• Process change orders, notify vendors of product and quantity requirements revision and receipt of incorrect products.

Other duties as assigned:

• Other duties as assigned by chain of command.

Required Qualifications:

• Ability to type a minimum of 40 words per minute.
• Intermediate word processing and spreadsheet skills. .
• Handle stressful environments: Adapt to and positively handle the stress of a high-paced work environment.
• Multi-task: Ability to multi-task, prioritize, and complete work assignments in a fast-paced, detail-oriented environment.
• Share information appropriately: Maintain confidentiality of information learned through position that is protected by Department of Corrections policy, and Federal and/or State law. Keep supervisor informed of need-to-know items; share complete and accurate information.
• Policies and procedures: Know, understand, and consistently demonstrate ability to follow all applicable agency policies, procedures, and guidelines related to custody and security. Stay current as policies and procedures change.
• Team player: Demonstrate team approach to providing excellent customer service. Communicate effectively both internal and externally. Promote inclusiveness.
• Foster a positive attitude: Demonstrate openness toward the ever-changing social and cultural makeup of the workplace. Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences, and social, ethnic, and cultural backgrounds. Respectfully acknowledge people’s differences and recognize these differences as important and valuable. Be culturally sensitive and appropriate. Respect and value diverse backgrounds and traditions.
• Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethic and cultural backgrounds.
• Be culturally sensitive and appropriate.
• Respect and value diverse backgrounds and traditions.

Desired Qualifications:

• High School Diploma or equivalent
• Two (2) years of clerical experience
• Equivalent education/experience

Mission

The mission of DOC is to improve public safety by positively changing lives.

Our Vision

Working together for safer communities.

Our Commitment

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.