Office Assistant 3 (PCN 20-4430)

State of Alaska; Fairbanks (AK); On-site; USD 38,000 - 46,000; Full time

Job summary

The Department of Corrections, Fairbanks Probation Office is seeking an Office Assistant 3 to provide administrative support, manage tracking of testing and violations, and assist at the front desk in Fairbanks, Alaska. This role requires clerical experience and a high school diploma or equivalent.

The position emphasizes accuracy, data entry, and the ability to adapt to varying workloads while contributing to public safety and community supervision efforts in Alaska.

Qualifications

• High school diploma or the equivalent.
• One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from files, recording expenditures and receipts, or typing routine correspondence.
• Some positions may require typing skills. Recruitment and selection may include this requirement.

Responsibilities

• Provides general administrative support on assigned special projects from the Probation Officer 3.
• Maintains tracking of urinalysis and portable breathalyzer tests, tracking of probation/parole violations filed, and updates templates for the Fairbanks Probation Office as necessary.
• Notarizes documents. Covers front desk when all Criminal Justice Technicians are out of the office.

Skills

Analytical thinking

Computer skills

Attention to detail

Adaptability

Clerical

Education

High school diploma or equivalent

Job description

The Department of Corrections, Fairbanks Probation Office is currently recruiting for one Office Assistant 3 position in Fairbanks, Alaska.

Watch Alaska DOC’s Division of Pretrial, Probation, & Parole video here:

Probation-Pretrial-Parole

What You Will Be Doing:

Provides general administrative support on assigned special projects from the Probation Officer 3. Maintains tracking of urinalysis and portable breathalyzer tests, tracking of probation/parole violations filed, and updates templates for the FPO as necessary. Notarizes documents. Covers front desk when all Criminal Justice Technicians are out of the office.

Our Mission, Values, and Culture:

The Department of Corrections, Division of Pretrial, Probation and Parole strives to provide positive change throughout Alaska’s diverse communities by enhancing public safety, assisting the courts with the fair administration of justice for victims and defendants, and providing community supervision that holds defendants accountable, while connecting them to community partners and resources that can provide an individual the tools for long‑term change and success. Being a part of the Division of Pretrial, Probation, Parole you are contributing to improve the successful community reintegration of pretrial defendants, probationers, and parolees.

Benefits of Joining Our Team:

By joining the Fairbanks Adult Probation Office you will be an integral team member in making our communities healthier, stronger and safer. The Department of Corrections offers paid training, paid time off and many opportunities for career advancement.

The Working Environment You Can Expect:

The Fairbank Adult Probation Field Office is responsible for a geographic area extending from the Alaska Range to the Brooks Range, including the Tanana and Yukon River watersheds. The daily work environment includes interaction with defendants, victims, the court, and community partners to enhance effective supervision and community safety.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Substitution:

Education from an accredited college may substitute for six months of the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver’s license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

REQUIRED DOCUMENTS

If selected for an interview, the applicant must provide the following:

• List of three professional references
• Last three performance evaluations. If you are unable to obtain your last three evaluations please provide a written reason why

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full‑or part‑time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel& Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or [phone] if you are located in the Juneau area. Requests for information may also be emailed to [e-mail].

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Amber Terrill

Adult Probation Officer 3

907-458-6838

[e-mail]