Office Assistant 3

Olympic College; Bremerton (WA); On-site; USD 38,340 - 50,412; Full time

Benefits offered by this job

Medical/vision and dental

Long-term disability

Life insurance

Flexible Spending Arrangement

Tuition waiver

Job summary

Olympic College is seeking an Office Assistant 3 to support Campus Safety & Security on the Bremerton campus. The role focuses on evening operations, emergency communications, and logging incidents to aid security personnel.

Responsibilities include monitoring CCTV and coordinating with officers, maintaining accurate records, and providing excellent customer service to campus communities.

Qualifications

• High school diploma or equivalent required.
• Office experience and ability to multitask.
• Ability to handle interruptions while providing service.
• Preferred: clerical experience and proficiency with Microsoft Excel.

Responsibilities

• Provide emergency communications and dispatch services for Campus Safety & Security.
• Serve as primary evening communications center for Campus Safety & Security.
• Monitor CCTV and other security systems to support operations.
• Perform administrative and clerical tasks to ensure department efficiency.
• Respond to inquiries by telephone, email, radio, or other methods, providing accurate information.
• Prepare and maintain dispatch logs and departmental documentation.

Skills

Office experience

Ability to work with interruptions

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

SharePoint

Omnigo

Genetec

25Live

Job description

Office Assistant 3

Department: Campus Safety & Security

Reports To: Program Specialist 3

Salary range: $38,340 - $50,412* annually

This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.

The evening Office Assistant 3 supports the mission of Campus Safety & Security by serving as the department's primary communications and dispatch center during evening operations for the Bremerton campus. This position enhances the safety and security of the college community by monitoring campus CCTV cameras, coordinating communications with Campus Safety Officers, documenting incidents and daily activities, conducting officer status checks, and facilitating emergency response through 911 when appropriate. Through effective communication, accurate record keeping, and exceptional customer service, this position helps maintain a safe and secure environment by providing enhanced security support for the college's satellite campuses.

Essential Functions

• Provide emergency communications and dispatch services in support of Campus Safety & Security operations.
• Serve as the primary communications center for Campus Safety & Security during evening operations.
• Monitor campus security operations through two-way radio, telephone, computer systems, and closed-circuit television (CCTV) cameras.
• Performs a variety of administrative, clerical, and office support functions that ensure the efficient operation of the Campus Safety & Security Department.
• Respond to inquiries by telephone, email, radio, or other communication methods; and provide accurate information.
• Prepare, review, and maintain dispatch logs, records, and other departmental documentation.
• Utilize a variety of computer systems, software applications, communications equipment, and security technologies to support the daily operations of Campus Safety & Security.
• Operate and monitor CCTV camera systems, access control systems, alarm monitoring systems, Zoom telephone systems, two-way radios, computers, and other communications equipment.
• Utilize department software including Microsoft Office Suite, SharePoint, Omnigo, Genetec, 25Live, and other systems necessary to support Campus Safety & Security operations.

Qualifications

Minimum Qualifications

• High school diploma or equivalent
• Office experience
• Ability to work with frequent interruptions
• Ability to multitask

Preferred Qualifications

• At least one year of clerical experience and two years of office experience
• Microsoft and Excel experience

Additional Information

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $38,340 - $50,412* annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will increase 2 ranges upon a completing probation. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions qualify for the following benefits: Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here.

Conditions of Employment

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327. The employeemustresidein Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials: Olympic College Online Application, Resume, Cover Letter - in your cover letter describe how your experience sets you apart for this position. Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

Contact

Olympic College Human Resources

1600 Chester Ave Bldg. 5 – 5th Floor

Bremerton, WA 98337

https://www.schooljobs.com/careers/olympic