Program Coordinator- Campus Safety

Spscc; Olympia (WA); On-site; USD 50,000 - 75,000; Full time

Job summary

South Puget Sound Community College in Olympia, WA invites applications for the Program Coordinator role to support the Campus Safety department. You will advise students, staff, and the public on policies and procedures and coordinate activities to foster a safe campus environment.

The position requires strong organizational and communication skills, proficiency with MS Office, and a commitment to diversity.

Qualifications

• High school graduation or equivalent AND two years of applicable clerical experience OR equivalent education/experience.
• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality, and accommodate numerous interruptions.
• Position requires a high degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Advanced knowledge of computers and software applications, specifically the MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.

Responsibilities

• Provide front desk customer service information and directions to students, staff, faculty, and visitors.
• Oversee and train student employees on front desk duties.
• Monitor the daily 25Live Scheduling program and dispatch officers to unlock/lock buildings and rooms as needed.
• Timely dispatch of Campus Safety Officers for service calls on all campus properties.
• Communicate to the campus community during emergencies; notify 911 in case of emergencies.
• Monitor budget status monthly; maintain program budgets for Parking and Campus Safety; reconcile and initiate corrective action as needed.

Skills

Organizational skills

Independent work

Communication skills

MS Office

Education

High school diploma

Two years clerical experience or equivalent

Tools

MS Office

Job description

South Puget Sound Community College (SPSCC) invites applications from highly motivated and qualified candidates for the position of Program Coordinator to support the Campus Safety department.

The Program Coordinator exercises independent judgment in interpreting and applying rules and regulations. Advises students, staff, program participants, and/or the public regarding program content, policies, procedures, and activities; select/recommends courses of action that help facilitate a safe and secure campus to assist in student retention and completion. The Security department concentrates on three core areas: public safety/service, crime prevention, and emergency response.

South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti-racist policy development, coupled with the skills to eliminate barriers that harm underrepresented people, is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multilingual individuals to apply for this position to help meet the needs of our diverse students and service district.

And if that isn’t enough? We also offer:

• A healthy work/life balance for our employees, with the opportunity for flexible work schedules and remote work, depending on position and college needs
• The Clipper Coffee Corner serves Batdorf & Bronson coffee and a selection of delicious food
• A brand new Health & Wellness Center
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE parking on our campuses ¿ permits are not required
• On-campus child care
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of workshops and events on campus
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• Employee Resource Groups (ERGs) that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally and affect their work at the College and their professional development. Current Employee Resource Groups include:
• Staff and Faculty of Color (SFOC) ERG - an employee network that strives to create an intentional and relational foundation for community and trust-building across different groups through shared values.
• The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

Duty: Customer Service Front Desk Services

Tasks include:

• Provide Campus information and directions to students, staff, faculty, and visitors
• Oversee and train student employees on duties for the front desk responsibilities
• Monitor the daily 25Live Scheduling program and dispatch officers to unlock/lock buildings and rooms as needed

Duty: Campus Safety Dispatch

Tasks include:

• Timely dispatch of Campus Safety Officers for service calls on all campus properties.
• Communicates to the campus community through emergency communications programs a serious incident that presents a threat to the community's health and safety.
• Notify 911 in case of emergencies

Duty: Fiscal duties

Tasks include:

• Monitor budget status monthly;
• Maintain program budgets for Parking and Campus Safety
• Reconcile and initiate corrective action as needed
• Maintain department purchase card, submit monthly P-Card logs, and maintain receipts

Duty: Record keeping and clerical duties

Tasks include:

• Key/Card Control: S2 and Key
  • Process key request
  • Process lost key/card payments
  • Issue Child Care parents and employees access cards and process collection for payment
  • Maintain key/access requests
  • Assign access levels to card users through an access request
  • Manage the campus quarterly lock & unlock schedule for daily building opening and closing through the S2 program.
  • Input changes to the unlocking/locking schedule through the S2 door control system.
  • Purchase, organize, and maintain office supplies for the Campus Safety Department
  • Orders uniforms and duty equipment as needed
• CTR
  • Provide communication to the campus community about the CTR program
  • Manage annual CTR survey
  • Update and manage the Campus CTR web page

Minimum Qualifications

• High school graduation or equivalent AND two years of applicable clerical experience OR equivalent education/experience.

• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain office confidentiality, and accommodate numerous interruptions.

• Position requires a high degree of accuracy and attention to detail.

• Excellent communication skills and the ability to work well with others and function as a team member.

• Advanced knowledge of computers and software applications, specifically the MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.

• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds

Competencies, Knowledge, Skills & Abilities

• Collaborative – The ability to work in culturally diverse groups toward a common goal by involving, including, and valuing others.
• Critical Thinking – The ability to use inductive and deductive reasoning to understand diverse perspectives.
• Self-Awareness and Commitment to growth – The ability to engage in self-reflection, lifelong learning, and growth.
• Listening – The intention and ability to attend to what others are saying.

Due to our transition to a new system, please apply for this position using the following link: Apply Here

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee, highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience, which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above.

Applications with comments directing the reader to see attachments will be considered incomplete.

Background Check Condition of Employment

Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Bargaining Unit

This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.

Veterans Preference

Applicants who meet the minimum qualifications and wish to claim Veterans Preference must submit a copy of their United States Department of Veterans Affairs honorable discharge documentation. All personally identifiable information must be redacted prior to submission. The redacted documentation should be emailed to [e-mail], with the job number for which the applicant is applying clearly indicated in the subject line.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator

SPSCC provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or veteran status. Prohibited sex discrimination includes sexualharassment, defined as unwelcome sexual conduct of various types. In accordance with the Americans with Disabilities Act (ADA) and the Rehabilitation Act, SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities.

Inquiries regarding non-discrimination policies, Title II, and Title IX may be directed to:

Lacy Neal / Executive Human Resources Director/Title IX Coordinator
Phone: [phone]
Email: [e-mail]
Building 25, Room 220
2011 Mottman Rd SW
Olympia, WA 98512

South Puget Sound Community College is a smoke-free and drug-free environment.

Applicants who require accommodations in the application process or need materials in an alternative format may contact the Human Resources Office at [phone].