Office Assistant 2 - Calculations - Full Time Day Shift (8:30 AM - 5:00 PM)

Stony Brook University; Stony Brook (NY); On-site; USD 40,000 - 49,000; Full time

Job summary

Stony Brook University seeks an Office Assistant 2 (Calculations) to perform numerical and clerical tasks in support of the Accounts Payable function on campus. The role emphasizes precise calculation, data entry, and financial record-keeping within a busy department.

The position operates on a full-time day shift in Ronkonkoma, NY and requires the Civil Service exam credential. Applicants should include a resume/CV with their submission.

Qualifications

• Must have passed the Civil Service exam and be reachable on the Civil Service list.
• Resume/CV should be included with the online application.
• Experience with financial transactions and budget data is a plus.

Responsibilities

• Process transactions requiring mathematical calculation and program area knowledge.
• Obtain information by mail or phone for calculation and processing of claims, tax returns or other documents.
• Compile financial data for budget documents and financial reports.
• Review financial forms for conformance with approved spending.
• Compute statistical calculations by hand or with calculator/computer.
• Prepare reports by collecting, computing and displaying data; format graphical presentations.
• Maintain accounts for major clerical functions and reconcile accounts with bank statements.
• Receive payments in person or by mail and reconcile with receipts.
• Prepare checks or other payment devices to pay bills or as refunds or advances.

Skills

Clerical skills

Numerical calculations

Data entry

Tools

Spreadsheets

Calculations tools

Job description

Job Description - Office Assistant 2 - Calculations - Full Time Day Shift (8:30 AM - 5:00 PM) (2603202)

Office Assistant 2 - Calculations - Full Time Day Shift (8:30 AM - 5:00 PM)

Position Summary

Our Office Assistant 2 (Calculations) spend most of their work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions, as described primarily in the Calculations section of the illustrative duties listed above. These activities may include creating spreadsheets, using calculators, and other means of performing calculations. The positions duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities), purchasing, or statistical functions.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Duties of an Office Assistant 2 (Calculations) may include the following but are not limited to:

• Process transactions which require mathematical calculation and knowledge of the program area where assigned.
• Contact by mail or phone, appropriate staff to obtain information necessary for the calculation and processing of claims, tax returns or other documents.
• Compile financial and other data for the preparation of budget documents and other financial reports.
• Review unit or department financial forms (e.g., vouchers) for conformance with approved spending.
• Compute statistical calculations, such as averages, percents, proportions, algebraic formulas, etc., by hand, using a calculator or a computer.
• Prepare reports by collecting, compiling, computing and displaying data; recommending or formatting graphic presentations of statistical data; making calculations for various tests of statistical significance; editing and validating information and writing narrative.
• Maintain accounts for a major account clerical function, e.g., accounts receivable or payable, of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts maintenance and processing activities for an agency, division or program or a small business office. Transactions include those that require multiple entries in different records. Compile and prepare financial data for budgetary purposes, and reconcile accounts with bank statements and control ledgers and resolve discrepancies.
• Receive payments in person or by mail (taxes, fees, etc.).
• Reconcile money received with value of receipts or tickets issued.
• Prepare checks or other payment devices to pay bills or as a refund or advance.

Qualifications

Required:

MUSThave taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

______________________________________________________________________________________________________________________________________

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date,the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

_____________________________________________________________________________________________________________________________________

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewed here .

Visit our WHY WORK HERE page to learn about thetotal rewardswe offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $44,560 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number:

2603202

Official Job Title : Office Assistant 2 (Calculations)

Job Field

Civil Service Positions

Primary Location

US-NY-Ronkonkoma

Department/Hiring Area : Accounts Payable

Schedule

: Full-time

Shift

: Day Shift

Shift Hours : 8:30-5PM

Pass Days : Mon, Tue, Wed, Thu, Fri

Posting Start Date

: Sep 8, 2026

Posting End Date

: Sep 23, 2026, 3:59:00 AM

Salary Grade : SG9