Office Assistant 2 (Calculations)

Alfred State College - SUNY College of Technology; Village of Alfred (NY); On-site; USD 42,000 - 50,000; Full time

Job summary

Alfred State College seeks a motivated Office Assistant 2 (Calculations) to join the Procurement & Payment Services Office. This full-time role involves processing financial documentation, providing customer support, and ensuring payment accuracy. Ideal for those who appreciate an organized work environment and enjoy interacting with the college community.

Benefits

Health insurance with employer coverage

No cost dental and vision benefits

Tuition benefits for continuous learning

Up to 22 vacation days and paid parental leave

Defined benefit pension plan and additional savings options

Qualifications

• One year of clerical experience with a focus on mathematical operations.
• Proficiency in Microsoft Excel and other Microsoft Office programs is preferred.
• Experience in a college or university setting is advantageous.

Responsibilities

• process payment vouchers and handle monthly payments
• assist with vendor onboarding and support inquiries
• provide excellent customer service to faculty, staff, and vendors

Skills

Customer service skills

Communication skills

Organizational skills

Mathematical operations

Education

Clerical experience related to mathematical operations

Tools

Microsoft Excel

Microsoft Office programs

Job description

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Join to apply for the Office Assistant 2 (Calculations) role at Alfred State College - SUNY College of Technology

Location: Alfred, NY Category: Classified Posted On: Wed Jun 18 2025 Job Description:

Alfred State College is currently seeking a motivated and reliable Office Assistant 2 (Calculations) to join our Procurement & Payment Services Office. This is a full-time position with hours of Monday through Friday, 8:30 AM - 4:30 PM during the academic year and 8:00 AM - 4:00 PM in the summer, offering a stable schedule and a supportive team environment.

Position Overview

As a key member of the Procurement & Payment Services Office, you'll play an essential role in ensuring accurate and timely processing of payments and financial documentation across campus. This position combines technical precision with customer service, supporting faculty, staff, and vendors in financial transactions.

Primary Responsibilities

• Process payment vouchers in both the NYS State Financial Management System and Pioneer Purchasing, ensuring accuracy and completeness
• Handle monthly payments for Travel and NET cards
• Process contract and Research Foundation payments
• Serve as a primary contact for vendor and campus inquiries related to Accounts Payable
• Assist with vendor onboarding and updates in financial systems, including SFS Vendor Portal support
• Provide excellent customer service by distributing forms, answering questions, and assisting with address or vendor changes
• Sort and date stamp incoming documents; accurately code purchase orders and invoices with UNSPSC and Sub-Object codes
• Manage vendor insurance documentation and maintain compliance records
• Assist with fiscal year-end procedures, including filing and shredding
• Coordinate the pickup and drop-off of travel and NET cards with campus personnel
• Verify travel voucher payments and ensure compliance with state regulations
• Provide cross-functional support to the Travel Coordinator, Procurement Specialist, and other areas within the Business Affairs department
  
  

This is a great opportunity for someone who enjoys working with numbers, systems, and people. Join a team that values accuracy, collaboration, and service to the college community!

Office Assistant 2 (Calculations) full job description can be found at https://www.cs.ny.gov/tsplan/tsp_display2.cfm?specCode=2581100F

Job Requirements

MINIMUM QUALIFICATIONS:

One year of clerical experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Preferred Qualifications

• Excellent customer service skills
• Proficiency with Microsoft Excel and other Microsoft Office programs
• Demonstrated communication and organizational skills
• Experience working at a college or university
  
  

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

Additional Information

The hiring rate for this position is $42,641

Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.

Benefits Options Include

Health Insurance:

• Cost effective health insurance premiums with 73% to 88% covered by the employer.
• PPO or HMO option for personalized healthcare solutions.
• Exceptional fertility benefits available.
• Accumulated sick leave can cover a health insurance premium in retirement.
  
  

Dental And Vision

• No cost dental and vision benefits for employees and eligible dependents.
  
  

Educational Support

• Tuition benefits to invest in your continuous learning and professional development.
  
  

Paid Time Off

• New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.
• Up to 13 paid holidays annually
• Paid parental leave
  
  

Retirement Plans

• Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
• Additional pre- and post- tax voluntary retirement savings options are available.
  
  

Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.

Non-Discrimination Notice

Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Grievance Procedures Are Available To Interested Persons By Contacting Either Of The Compliance Officers/coordinators Listed Below. Inquiries Regarding The Application Of Title IX And Other Laws, Regulations, And Policies Prohibiting Discrimination May Be Directed To

Angela Koskoff

Chief Diversity Officer

Alfred State College

10 Upper College Drive

Alfred, NY 14802

[e-mail]

Phone [phone]

If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report

Seniority level

• Seniority level

  Entry level

Employment type

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  Higher Education

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