Office Assistant 2

Nigel Wright Consultancy Ltd (UK); Tacoma (WA); On-site; USD 42,000 - 58,000; Full time

Job summary

Pierce County Juvenile Court is seeking an administrative professional to support daily operations and youth-focused work. The role emphasizes relationship-building, professional communication, and accurate handling of records and correspondence within a court setting.

The successful candidate will organize files, take meeting minutes, provide public information, and help train staff while maintaining appropriate boundaries and confidentiality in a fast-paced environment.

Qualifications

• One year of general office work; education or related experience can substitute.
• Ability to complete a Pierce County background investigation prior to employment.
• The role supports the Juvenile Court mission and operations with discretion and care.

Responsibilities

• Prepare and proofread routine material and correspondence.
• Provide information and assistance in response to inquiries from the public.
• Organize, maintain and retrieve information and documents from files and records.
• Manage routine correspondence and respond to information requests referenced in office records.
• Take minutes at meetings and coordinate meetings.
• Maintain simple bookkeeping and basic financial/statistical records.
• Perform general office management duties and procure publications or supplies.
• Operate standard office equipment and software applications.
• Assist in data searches to develop information from non-standard sources.
• Assist in training other administrative staff.
• Perform other job functions as assigned.

Skills

Administrative talents

Relationship building

Coach

Teach

Mentor

Job description

Why This is a Great Opportunity:

Pierce County Juvenile Court is a national leader in youth justice. Many of our policies, practices, and programs are recognized across the country. We are committed to improving outcomes for the whole community by working closely with young people and families. While our reform work has brought positive results, we know more progress is needed. Parts of the current system create wide-ranging differences in outcomes for children and families, especially those who have not been well served in the past.

If you want to help move this work forward, prepare young people for successful adulthood, and support change inside the system and in the community, this role offers that opportunity.

Your compassion, active listening, support, empowerment, and advocacy for young people and families will be valued. We welcome your perspective and talents. We believe people and systems can grow, and together we can make a strong impact in the community.

At Pierce County, our commitment to broad access and a welcoming workplace is ongoing. We work to create an environment where every employee has fair access to opportunities throughout their career. We aim to recruit, develop, and retain a skilled workforce with a wide range of experiences and perspectives, all dedicated to our mission. County employees make a direct and visible impact in our community. Will you join us in keeping Pierce County a place people are proud to call home?

Our Guiding Principles:

We Practice Gratitude: We put relationships first and show appreciation for others.

We Value Differences: We respect a wide range of opinions, cultures, and experiences.

We Maintain a Growth Mindset: We focus on effort, perseverance, and helpful feedback.

We Choose Courage Over Comfort: We face challenges and difficult conversations with care, and support one another.

We Practice Authenticity: We are genuine, speak truthfully, and seek to understand experiences different from our own.

How to be Successful in the Role:

Bring your administrative talents and a mindset that all jobs in Juvenile Courts are measured for success by the ability to build and sustain positive relationships, coach, teach and mentor young people while maintaining healthy boundaries. The work that you do is essential in keeping everything operating to make the mission realized.

Your Future in the Role:

As the justice system continues to evolve, we welcome forward-thinking, creative, and compassionate people who thrive in fast-changing, innovative environments.

Core Daily Responsibilities:

• Prepare and proofread a variety of routine material and correspondence from written material.


• Provide information and assistance in response to inquiries from the public.


• Organize, maintaining and retrieving information and documents from files and records.


• Manage procedural and routine correspondence and responding to requests for information that is readily available by reference to office records.


• Take minutes at meetings, coordinating meetings.


• Maintaining simple bookkeeping, financial and statistical records requiring some technical accounting knowledge.


• Perform general office management duties, fulfilling requests for publications or office supplies.


• Operate standard modern office equipment and applications/software.


• Assisting in specially assigned data searches to develop or recover information from non-standard sources.


• Assisting in the training of other administrative staff.


• Perform other job functions as assigned.

A classification description with a detailed list of essential functions can be found here.

Minimum Requirements:

• One year of general office work. Education or other related experience can substitute.


• Ability to successfully complete a Pierce County background investigation is required prior to employment.

Thank you for considering the Pierce County Juvenile Court as a potential employer. Juvenile Court employees directly responsible for the supervision and/or care of young people under the age of eighteen. As such, all applicants undergo an extensive application process, as well as a thorough background investigation.

THE BACKGROUND INVESTIGATION may include but is not limited to an interview; employer reference checks; criminal records and driving records checks. Failure of any portion of the background investigation will be "cause" for removal from consideration.

The effectiveness of the Juvenile Court is directly related to the quality of personnel employed by the Court and the level of public trust in those personnel.