Office Assistant

CAMPBELL CERTIFIED INC.; United States; Remote; USD 48,216 - 55,104; Full time

Benefits offered by this job

Flexible scheduling

Supportive, mission-driven environment

Professional growth opportunities

Job summary

A US-based certification provider is seeking a proactive Administrative Assistant to deliver reliable support in a fully remote setting. This role includes managing calendars, responding to inquiries, performing data entry, and coordinating virtual meetings. Candidates should have strong proficiency in Microsoft Office and Google Workspace, as well as experience with CRM platforms. It's an entry-level full-time position aiming to provide high-quality administrative support to cross-functional teams.

Qualifications

• Experience in remote administrative roles supporting US teams.
• Strong proficiency with Microsoft Office and Google Workspace.
• Experience with data entry in CRM platforms.
• Reliable high-speed internet and dedicated workspace.
• Available for core US business hours.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Respond to general inquiries and triage requests.
• Perform data entry and maintain records in CRMs.
• Prepare and distribute documents to stakeholders.
• Coordinate virtual meetings and events.

Skills

Microsoft Office proficiency

Google Workspace proficiency

CRM platform experience

Data entry accuracy

Remote communication tools familiarity

Tools

HubSpot

Salesforce

QuickBooks

Asana

Trello

Job description

CAMPBELL CERTIFIED INC. provided pay range

This range is provided by CAMPBELL CERTIFIED INC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $40.00/hr

A US-based provider in the professional certification and credentialing sector seeking remote administrative support to ensure smooth business operations and high-touch stakeholder communication. This remote role supports cross-functional teams that deliver training, certification services, and customer-facing operational workflows.

Role: Administrative Assistant (Remote)

Role & Responsibilities

• Manage executive and team calendars: schedule meetings, coordinate time zones, prepare agendas, and follow up on action items.
• Serve as primary point of contact for general inquiries—triage email and chat, respond to routine requests, and elevate issues to the appropriate owner.
• Perform accurate data entry and maintain records in CRMs and internal databases; update contact details, certification statuses, and activity logs.
• Prepare, format, and distribute documents and reports (spreadsheets, presentations, client letters) to internal teams and external stakeholders.
• Coordinate virtual meetings and events: set up video calls, manage attendee lists, distribute meeting materials, and ensure technical readiness.
• Support operational processes—invoice tracking, simple bookkeeping handoffs to finance, creating templates, and maintaining standard operating procedures.

Skills & Qualifications

Must-Have

• Proven experience in remote administrative or office assistant roles supporting US‑based teams.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Gmail, Sheets, Docs).
• Hands‑on experience with CRM platforms for data entry and contact management.
• Comfortable with video conferencing and collaboration tools (Zoom, Slack, or equivalent).
• Highly accurate data entry and document formatting skills with strong attention to detail.
• Reliable high‑speed internet, a dedicated remote workspace, and availability for core US business hours.

Preferred

• Familiarity with HubSpot or Salesforce CRM.
• Basic exposure to QuickBooks or other accounting software.
• Experience with project/task management tools such as Asana or Trello.

Benefits & Culture Highlights

• Fully remote, US-based role with flexible scheduling within core business hours.
• Collaborative, mission‑driven environment that values operational excellence and professional growth.
• Opportunity to work closely with certification and customer success teams; clear paths for increased responsibility.

We are seeking an organized, proactive Administrative Assistant who thrives in remote settings and can deliver reliable, high‑quality support. If you are detail‑oriented, tech‑savvy, and motivated to support a fast‑paced certification services team, we want to hear from you.

Skills: crm software, google workspace, slack, zoom, administrative, microsoft excel, microsoft word

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Construction