Office Assistant

Central Valley Training Center; Stockton (CA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401k

Vacation

Sick

Holidays

Personal Holidays

Job summary

Central Valley Training Center, Stockton, CA, seeks an Office Assistant for the Day Program. The role supports front office operations, answers calls, greets visitors, and handles data entry and word processing tasks. The position is full-time, in-person, with weekday day shifts.

The ideal candidate has a high school diploma or equivalent and some office experience. Benefits include Medical, Dental, Vision, Life Insurance, 401k, Vacation, Sick, Holidays and Personal Holidays.

Qualifications

• High school diploma or equivalent required.
• Two years of office experience or training preferred.
• Proficiency with Excel and Word.

Responsibilities

• Answer phones, direct calls, take messages and communicate actions.
• Greet visitors and provide employment applications to prospective employees.
• Enter data and complete word processing requests.
• Sort, date stamp, forward mail to staff and maintain suspense files.
• Maintain organized front office and assist with reports as needed.

Skills

Communication

Data entry

Attention to detail

Time management

Education

High School Diploma or equivalent

Two years office experience

Tools

Excel

Word

Job description

Job Details

Job Location: STOCKTON SOUTH - STOCKTON, CA 95202

Position Type: Full Time (35-40 hours/week)

Education Level: High School Diploma or Equivalent

Salary Range: $23.10 - $23.10 Hourly

Travel Percentage: Local Travel Only

Job Shift: Day Shift, Weekdays

Job Category: Admin - Clerical

Job Description

JOBTITLE: OFFICE ASSISTANT-DAY PROGRAM

EMPLOYEESTATUS: At Will, Non-Exempt, Full-Time

AGENCY: Central Valley Training Center

SUPERVISES: N/A

REPORTSTO: Program Director

WORKTYPE: In-Person

STARTINGSALARY: $23.10/hour

BENEFITSOFFERED

• Medical
• Dental
• Vision
• Life Insurance
• 401k
• Vacation
• Sick
• Holidays
• Personal Holidays

(This job description is not an implied contract for employment.It is a management tool for assigningwork.)

STATEMENT OF JOB

Under the direct supervision of the Program Director, the Office Assistantis responsible forassistingin front office operations which provide support services to program services.The support services will consist of receptionist, general clerical, word processing/dataentryand light bookkeeping duties. The Office Assistant mustmaintaina requiredstatus as an approved driver and confidential employee.The Office Assistant willbe responsible forimplementing and followingproceduresestablishedby Administrative Services.ComplieswithAgency policies and procedures anddemonstratesappropriate EmployeeStandards of Conduct.

DAILY RESPONSIBILITIES

• Receive,monitorand directall incoming calls;takesmessages; and communicate appropriate action.
• Greetall visitors; answer questions; and give directions; provideapplications for employment to prospective employees
• Enter data and completeall word processing requests.
• Sort; date stamp; forwardmail to appropriate staff.All mail requiring a response or deadline must bemaintainedinsuspensefile and checked daily.
• Filecorrespondence,dataand miscellaneous records.
• Maintainan organized, professional environment in the office andinsuresgeneral upkeep.
• Assiststaff with daily reports and periodic reports as needed.
• Referenceemployee’sdriverlicense, vehicle insuranceon a daily basisto ensure compliance.
• On a weeklybasismonitormaintenance of office equipment.
• Assiststaff with reports totheRegional Center and all correspondence relating toparticipants.
• On a monthly basis,maintainemployee accrualrecords;checkprogram documentation foraccuracy;and completemonthly attendance reports.
• Perform related duties as assigned.

#HPCVTC

Qualifications

DESIRED SKILLS AND ABILITIES

Language Skills:

• Clear andtimelycommunication with others.
• Follow written and verbal directions.
• Present information effectively,accuratelyand thoroughly in a style others can understand and act upon.
• Listen to others’ information,asksquestions that clarify the intended message, and respond to questions from manager,participants, and outside organizations.

Writing Skills:

• Writtenwork is thorough andaccurate.
• Written materials are providedin a timely mannerand in a style others can use.

Mathematical Skills:

• Calculation of figures and amounts including addition, subtraction, multiplication, division, and percentages.
• Ability to apply basic math concepts.

Computer Skills:

• Excel – Ability to develop and copyformulas andformat worksheets.
• Word – Ability to keyboard, prepare letters and simple documents including formatting, table development and spell check.

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent; twoyearsexperienceand/or training working in an office environment as a clerical or technical assistant.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employeemust have the abilityto sit, stand, walk, bend, squat, climb, kneel; use hands tofingercontrols; and talk or hear. The employeeis occasionally required toreach withhands and arms. The employee must occasionally lift and/or move up to 10pounds. Specific vision abilities required by this job include closevision and the ability to adjust focus.

Please note: This job description is not intended to be all-inclusive.The Employee will also perform other reasonable related business duties as assigned by the immediate supervisor and/or management staff asrequired. Assignments and duties may requireadditionalwork beyond normal work hours.

Central Valley Training Center, Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This job descriptiondoes not constitutea written or implied contract of employment.

ESSENTIAL REQUIREMENTS OF THE JOB

• Mustbe willing to travel locallyup to10% of the time.
• Mustbe physically and mentally fit to workin accordance withthe Company’s Physical and Mental Fitness standards; mustbe willing to complete a health screening physical examination that includes a drug screenand TB test.
• Must meet state personnel licensing standards.
• Must be willing to work within a culturally integrated workplace, and be willing to respect human differences based upon race, religion or religious creed, religious observance, color,caste, indigeneity, age, sex, sexual orientation, gender identity, gender expression, transitioning, or transgender status, genetic information, national origin, ancestry, protective hairstyles (including, but not limited to braids, twists, and locks, etc.) marital status (includes lawfully recognized same sex marriages), medical condition, disability, military service, military and veteran status, pregnancy, childbirth and related medical conditions, reproductive health decision making,off-duty cannabis use, and any other classification protected by federal, state, or local laws, regulations, ordinances, and any other characteristic that distinguishes people from one another.